Subcontract Admin I

Join a dynamic Subcontracts team supporting the Advanced Combat EW Solutions (ACES) product line within BAE Systems Electronic Systems. We are seeking a motivated, detail-oriented Subcontract Administrator to support subcontract administration, procurement activities, supplier coordination, and subcontract closeout for a complex defense electronics program. In this role, you will work closely with Subcontracts, Supply Chain Program Management, Program Management, Engineering, Contracts, Finance, Quality, Property Management, and other cross-functional stakeholders to support subcontract execution in alignment with program cost, schedule, and contractual requirements.

Working under general supervision, you will support subcontract activities throughout the procurement lifecycle, including preparing procurement documentation, supporting Requests for Proposal (RFPs) and Requests for Quotation (RFQs), coordinating supplier responses, assisting with subcontract awards and modifications, and maintaining accurate procurement records in accordance with established policies and procedures.
You will support subcontract closeout activities for firm-fixed-price and cost-type subcontracts, including preparing closeout summaries, reviewing subcontract files to verify completion of contractual requirements, confirming receipt of deliverables in Oracle, reviewing outstanding funding and commitments, coordinating final invoices, and resolving routine administrative discrepancies.
Additional responsibilities include coordinating with internal stakeholders and suppliers regarding disposition of classified materials and furnished property, when applicable; verifying completion of required small business subcontracting reports; tracking final approved rates; and supporting resolution of outstanding contractual or administrative matters prior to closeout.

You will maintain accurate and complete subcontract records in Oracle, ePO, Data View, and other approved procurement systems, ensuring documentation complies with BAE Systems procurement policies and applicable FAR/DFARS requirements. You will also monitor assigned subcontract actions, maintain status trackers, communicate outstanding requirements to internal stakeholders and suppliers, and identify issues requiring escalation.

You will apply established procedures and sound judgment to resolve routine and moderately complex administrative issues while supporting timely, compliant, and efficient subcontract execution.
The successful candidate will demonstrate strong organizational skills, attention to detail, effective communication, and the ability to manage multiple assignments and competing priorities in a collaborative program environment.