Summary/Objective
As an Accounts Payable Clerk you will be responsible for administering payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.
Essential Functions
- Review all invoices for appropriate documentation and approval prior to payment
- Process check requests
- Audit and process credit card bills
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- Match checks with invoices, mail checks and file backup copies.
- Pay all produce bills/ non produce bills
- Call and/or email vendors for invoices when needed
- Pay bills in a timely manner, to ensure excellent blue book rating.
- Research short pays/balances to ensure full payments are made.
- Research any differences with invoice and resolve with vendors.
- Pay international vendors and do wire transfers.
- Apply credit ONLY if invoice is over paid.
- Deduct payment, if product is returned and unaccepted.
- Work very closely with the purchasing department.
- Every Friday print ALL checks.
- Paid invoices are boxed away every 3 months.
- Respond to all vendor inquiries
- Reconcile vendor statements, research and correct discrepancies
- Assist in month end closing
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Assist with other projects as needed
- Ensure all payments are made out to out of correct company
- Give invoices to department managers for approval.
Requirements:
- 2+ years of Accounts Payable experience
- High school diploma required, college courses in accounting preferred
- Must have strong work ethics
- Must be well organized and a self-starter
- Must be able to follow standard filing procedures
- Detail oriented, professional attitude, reliable, high degree of accuracy, organizational skills and attention to detail
- Proficient in MS Office, including intermediate to advanced Excel skills and Word, 10-key by touch
- Ability to type 60-65 wpm
- Possess strong organizational and time management skills
- Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Ability to communicate effectively verbally and in writing
- Ability to interact with employees and vendors in a professional manner
- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
- Must have excellent customer service skills
- Must be able to speak clearly and type
- Ability work well under pressure in a fast-paced environment
