Administrative Assistant

Position Summary:

The Administrative Assistant provides full-time administrative support for a fast-paced transportation operation. This role manages daily office tasks, assists with HR and Safety documentation, and ensures accurate and timely workflow across multiple departments.

Key Responsibilities:

• Provide daily administrative support, including filing, scheduling, data entry, and document management

• Assist HR with onboarding, new-hire paperwork, employee file maintenance, and basic payroll support

• Support Safety with incident reporting, training logs, PPE tracking, and compliance documentation

• Prepare and update spreadsheets, reports, and internal communications

• Answer phones, greet visitors, and assist with driver and customer inquiries

• Maintain organized office systems and ensure timely completion of administrative tasks

• Enter and verify data in HR/payroll systems; UKG experience is a plus

• Coordinate with HR, Safety, and Operations teams to support daily workflow

Qualifications:

• Minimum of 3 years of experience as an administrative assistant or office support professional

• Strong organizational skills and attention to detail

• Ability to manage confidential information with discretion

• Experience supporting HR and Safety functions preferred

• Proficiency in Microsoft Office; UKG experience is a plus

• Excellent communication and customer service skills

Industry-Leading Benefits:

• Compensation Plan with Incentive Bonus Program

• 401(k)

• Holiday Pay (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas)

• Paid Time Off (PTO)

• Health Insurance

• Dental Insurance

• Vision Insurance

• Group Life Insurance ($20,000 coverage fully paid by employer)

• Voluntary Life Insurance

• Short-Term Disability

• Long-Term Disability

• Accident Insurance

• Hospital Indemnity Insurance

• Critical Illness Insurance

• Flexible Spending Account (FSA)

• Health Reimbursement Arrangement (HRA)