Title Clerk
Basil Family Dealerships
531 Farber Lakes Dr, Amherst, NY
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Basil Family Dealerships is growing, and we are looking for a detail-oriented and motivated Title Clerk to join our team at our Amherst administrative office. This position plays a critical role in ensuring accurate vehicle processing, dealership compliance, and accounting support across our organization.
What You'll Do:
- Process vehicle titles and registration paperwork accurately and efficiently
- Submit all required paperwork to the DMV in a timely manner
- Stock vehicles into CDK/VERFI upon purchase
- Break down vehicle deals and verify documentation completeness
- Process pay-off checks for trade-ins and mail payments to the appropriate financial institutions
- Ensure compliance with all New York State and Federal dealership guidelines
- Process accounts payable and accounts receivable transactions
- Create, review, and send invoices
- Apply payments and reconcile customer accounts
- Match invoices to purchase orders and resolve discrepancies
- Reconcile all accounts to general ledger balances monthly
- Maintain accurate financial records and dealership documentation
- Assist with month-end closing and reporting
- Prepare accurate reporting of daily transactions and business activity
- Communicate with vendors, lenders, and internal teams regarding billing or title issues
What We're Looking For:
- Previous dealership title clerk or automotive accounting experience preferred
- Familiarity with CDK and VERFI systems is a plus
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize in a fast-paced environment
- Excellent communication and problem-solving abilities
- Working knowledge of DMV processes and dealership compliance standards preferred
