About the Role
We are seeking a part-time Recruiting & Personnel Intern to support recruiting, onboarding, employee records, and daily personnel activities. This position will begin as an internship, with the opportunity to continue in an ongoing part-time role based on performance and business needs. Hours are expected to increase to full-time during the Personnel Coordinator’s maternity leave, then return to a part-time schedule following their return, depending on business needs.
The intern will work closely with the Personnel Coordinator to learn company procedures and gain practical experience supporting employees and hiring managers. Initially, the role will also help maintain daily activities during the Personnel Coordinator’s maternity leave, with a designated manager available for guidance, approvals, and sensitive matters.
Key Responsibilities
Recruiting & Hiring Support
- Post job openings and keep recruiting listings current.
- Review applications against established job requirements and coordinate candidate reviews with hiring managers.
- Schedule interviews and communicate with candidates throughout the hiring process.
- Track candidate progress and follow up with hiring managers on next steps.
- Prepare offer letters using approved templates and coordinate pre-employment requirements.
- Assist with college outreach, career fairs, and other recruiting activities.
Onboarding & Employee Support
- Coordinate new-hire paperwork, orientation schedules, and onboarding checklists.
- Follow up on required documents and ensure records are complete and organized.
- Work with managers and other departments to prepare for new employees.
- Respond to routine employee questions using established policies and resources.
- Refer complex or sensitive questions to the designated manager.
- Assist with employee communications, recognition activities, and company events.
- Support offboarding paperwork and checklists as directed.
Personnel Administration
- Maintain accurate and confidential employee files and personnel records.
- Update information in company personnel and recruiting systems.
- Track deadlines, outstanding paperwork, and follow-up items.
- Collect and organize information for payroll, benefits, attendance, and leave administration as directed.
- Follow documented procedures to keep daily personnel activities moving.
- Provide regular updates on recruiting, onboarding, employee requests, and pending tasks.
- Escalate employee concerns and matters requiring management approval.
- Handle employee and candidate information with discretion and confidentiality.
Required Qualifications
- Strong organizational skills and the ability to manage multiple tasks and deadlines.
- Clear, professional written and verbal communication skills.
- Attention to detail and accuracy when handling records and paperwork.
- Ability to handle confidential information with discretion.
- Comfortable communicating with candidates, employees, and managers.
- Ability to follow established procedures, take initiative, and recognize when to ask for guidance.
- Availability to work a consistent part-time, on-site schedule.
