Behavioral Health Allies is seeking an experienced Benefits Specialist to manage the day-to-day administration of our employee benefits and leave programs. This position serves as a key resource to employees and is responsible for benefits enrollments, COBRA administration, billing and reconciliation, Leave of Absence administration, ADA accommodation requests, and benefits-related HRIS support. The ideal candidate is a detail-oriented benefits professional who takes ownership of the employee benefits and leave experience .
You should be comfortable working with confidential information, resolving discrepancies, managing deadlines, and communicating complex benefits and leave information in a clear and supportive manner. If you have strong benefits administration experience, understand COBRA and leave processes, and are highly proficient in computer systems, we encourage you to apply.
Key Responsibilities
- Administer employee benefit programs, including medical, dental, vision, life, disability, and other employer-sponsored benefits.
- Manage employee eligibility, enrollments, qualifying life events, benefit changes, and terminations.
- Coordinate annual open enrollment, including employee communications, elections, deadlines, and system updates.
- Manage COBRA administration , including qualifying events, notices, elections, coverage information, and coordination with COBRA administrators and carriers.
- Review and reconcile monthly benefit invoices against Paylocity enrollment records and payroll deductions.
- Research and resolve billing discrepancies, enrollment errors, and deduction issues.
- Manage the organization’s Leave of Absence program , including FMLA and other applicable leaves.
- Coordinate leave requests, required documentation, eligibility, notices, timelines, intermittent leave tracking, and return-to-work processes.
- Coordinate ADA accommodation requests and support the interactive process in partnership with HR leadership.
- Maintain confidential and accurate benefits, leave, and accommodation records.
- Serve as a primary resource for employees regarding benefits, COBRA, leaves, and accommodation processes.
- Communicate benefit and leave requirements, deadlines, and next steps clearly and professionally.
- Maintain accurate benefits, eligibility, deduction, and leave data in Paylocity HCM and related systems.
- Audit Paylocity information and reconcile data with benefit carriers, vendors, and payroll records.
- Prepare benefits reports, tracking tools, employee communications, and compliance documentation.
- Work closely with HR, payroll, finance, benefit carriers, vendors, and leadership to resolve issues and ensure accurate administration.
- Monitor benefits and leave deadlines and assist with audits and compliance requirements.
- Identify opportunities to improve benefits, leave, and HR processes.
- Perform other HR initiatives and special projects as assigned.
- Qualifications Minimum 3 years of experience in benefits administration, HR, or a related field.
- Experience administering employee benefits, COBRA, FMLA/leave programs, and ADA accommodations .
- Experience working in a regulated compliance driven environment required.
- Strong Paylocity HCM experience desired , including benefits and employee data functions.
- Experience with benefits billing, invoice review, and reconciliation.
- Strong understanding of benefits enrollment and eligibility processes.
- Strong attention to detail and data accuracy.
- Ability to analyze and reconcile benefits and payroll-related information.
- Excellent written and verbal communication skills.
- Strong employee service and relationship-building skills.
- Ability to maintain confidentiality and handle sensitive employee information.
- Strong organizational, tracking, and reporting skills.
- Ability to manage multiple deadlines and competing priorities.
- Ability to work independently and collaboratively.
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- FULL-TIME BENEFITS Medical, Dental, and Vision coverage OnDemand Pay (access your pay when you need it) Health Savings Account (HSA) / Flexible Spending Account (FSA) options Short- and Long-Term Disability coverage 401(k) with company match Additional $100 monthly wellness benefit after 90 days Starting Pay: Our compensation is competitive within the market.
- The minimum salary for this position begins at $62,000 annually, with your final offer based on a combination of your education, relevant experience, and overall qualifications.
