Advancement Services Coordinator

Department: Advancement Job Status: Full-Time FLSA Status: Non-Exempt Reports To: Advancement Services Supervisor Grade/Level: Amount of Travel Required: None Work

Schedule:

Full-time, on-site Positions Supervised: None

POSITION SUMMARY

The Advancement Services Coordinator is a member of a dynamic team that collaborates to provide high-quality services and support to Advancement staff, alumni, donors, and other stakeholders. This position serves as a Data Steward for the Advancement database and supports Benedictine College's fundraising objectives through accurate data management, reporting, and constituent record stewardship. The successful candidate will thrive in a fast-paced, customer-focused environment and demonstrate strong analytical skills, attention to detail, persistence, initiative, and a commitment to data integrity.

ESSENTIAL FUNCTIONS

• Communicate effectively, both verbally and in writing, with key stakeholders.
• Train colleagues on the efficient and consistent use of Raiser’s Edge.
• Utilize a consultative approach when working with colleagues to identify and provide information needed to support both short-term objectives and long-term success.
• Provide database and administrative support in the daily operation of the Advancement Office, including: Process gifts accurately and in a timely manner.
• Create, update, and inactivate constituent records.
• Perform database maintenance, updates, and record cleanup.
• Develop complex queries, exports, and reports.
• Generate mailing lists and data extracts.
• Prepare routine reports for department leadership and other stakeholders.
• Reconcile discrepancies across systems and databases.
• Import and export data to and from Raiser’s Edge.
• Run mail merges for monthly pledge reminders and other Advancement communications.
• Maintain updated constituent addresses through NCOA processing.
• Process event registrations and related data entry.
• Scan and maintain gift documentation.
• Attach and maintain supporting documentation within constituent records.
• Support Alumni and Advancement events as needed.
• Perform other duties as assigned.