- Excellent verbal and written communication skills – able to communicate with difficult customers & suppliers.
- Socially confident, ability to put others at ease.
- Flair for numbers, Analytical skills & Reconciliation skills.
- Logical thinker, detail-conscious, methodical, systematic.
- Good organisational skill, Integrity.
- Results-orientated, adheres to deadlines.
- Attention to detail & Assertiveness.
- Able to remain focused under pressure, retain optimism despite setbacks.
- Team player, approachable, able to share with and consult others.
- Self-motivated and energetic.
- Able to manage own time in order to meet deadlines.
- Able to work with limited supervision.
- Highly proficient with Microsoft Office products especially Outlook, PowerPoint, Word and Excel.
- Ability to adapt to a fast-paced and dynamic work environment, demonstrating flexibility and a positive attitude.
Responsibilities
Job Responsibilities: Debtors Management:
- Open new debtor accounts on the accounting system based on approved credit terms.
- Ensure application forms for all debtors are on file.
- Communicate debtor accounts blocked to the relevant departments affected (Sales/Operations).
- Oversee and manage the company's debtors’ book to ensure timely collections and minimize outstandingdebts.
- Communicate timely and effectively to Team Leader or Manager when debtors are starting to exceed their agreed credit/payment terms consistently.
- Preparing month end invoicing run and checks
Payment Processing:
- Handle Debit and EFT payments within our Subscriber Management Billing System, ensuring accurate and timely processing.
- Financial Reconciliation:
- Conduct thorough reconciliation of Debtors to Creditors, identifying and resolving discrepancies to maintain accurate financial records.
Invoicing and Credit Notes:
- Efficiently raise invoices and process credit notes, adhering to company policies and customer agreements.
Reporting:
- Prepare and present regular financial reports, highlighting key metrics related to debtors, payments, and overall book health.
Compliance:
- Ensure all financial operations comply with relevant laws, regulations, and company policies
Living our Spirit:
- We proactively seek opportunities and challenges, raising our hands to take ownership and make a difference. We are committed to finding solutions and making things happen.
- We approach each day with enthusiasm and a sense of curiosity. We view every task as a chance to learn, grow, and explore new possibilities, making our journey in sales administration exciting and dynamic.
- Volunteer for new projects and responsibilities for your own growth and that of the business.
- Embrace change with a positive attitude. Approach new challenges as opportunities for growth and learning.
- Collaborate, help and support the various stakeholders both internal and external.
- We celebrate our individuality and unique strengths. By being authentic, we bring our best selves to work, adding value to the team and creating a positive atmosphere where diversity is cherished.
Qualifications
Job Specification:
- Matric
- Minimum of 3 years of general administration experience
- Relevant degree or diploma in the field of Accounting
- ISP Experience (advantageous)
- Previous experience in the Debtors Clerk role
