1. Phone, Customer, and Front Office Support
- Answer incoming phone calls in a professional, confident, and helpful manner.
- Greet customers, vendors, visitors, delivery personnel, and team members who come to the office.
- Create a welcoming and professional first impression for Bish Enterprises.
- Direct calls, messages, visitors, and questions to the appropriate team member.
- Communicate clearly and respectfully with customers, vendors, and internal team members.
- Take accurate messages and follow through to make sure the right person receives the information.
2. Administrative and Office Support
- Print, scan, copy, file, and organize documents as needed.
- Assist with data entry, document preparation, office records, and daily administrative tasks.
- Help maintain organized office files, records, and important documents so information can be found quickly when needed.
- Support managers and team members with office tasks, forms, reports, and follow-up items.
- Maintain office supplies, track when items need to be ordered, and help keep the office clean, organized, and functional.
- Learn and follow established office routines while taking ownership of assigned responsibilities.
3. Excel, Reporting, and Documentation
- Create, update, and maintain Excel spreadsheets from scratch as needed.
- Prepare basic reports, lists, trackers, and organized summaries for management and team use.
- Enter and organize information accurately, with strong attention to detail.
- Help compile information in a clear, usable format for internal decision-making.
- Maintain accurate documentation and protect confidential company, customer, and employee information.
4. Accounting and Payment Support
- Assist with basic accounts payable and accounts receivable office support.
- Help organize invoices, customer statements, payment records, vendor information, and related documents.
- Support customer payment follow-up in a professional and respectful manner.
- Help track open items, payment questions, and related follow-up tasks.
- Work with the appropriate team members to keep accounting-related documents and information organized.
5. Recruiting and Scheduling Support
- Assist with applicant screening, candidate communication, and interview scheduling.
- Use SmartRecruiters or similar applicant tracking tools to help organize applicants and hiring follow-up.
- Help coordinate interview times, send follow-up messages, and keep recruiting information organized.
- Support managers with hiring-related communication and documentation as needed.
6. Communication and Follow-Up
- Follow up with team members on tasks, reminders, updates, and pending items.
- Make phone calls or send follow-up messages as requested.
- Help keep internal communication organized and aligned.
- Notice when something needs attention and communicate it clearly.
- Ask good questions, take notes, remember routines, and follow through on assigned tasks.
7. Deliveries, Mail, Errands, and Practical Office Tasks
- Receive and organize mail, documents, packages, and deliveries.
- Notify the appropriate person when deliveries, documents, or customer items arrive.
- Assist with occasional local errands, such as going to the bank, dropping off documents, or picking up office-related items.
- Occasionally handle packages, walk around the facility, and assist with practical hands-on office tasks as needed.
8. Brand Representation
- Uphold Bish Enterprises’ values and commitment to providing practical, innovative solutions to the agricultural industry.
- Represent the company in a professional, friendly, assertive, and respectful manner.
- Maintain a customer-focused attitude while working in a practical, family-owned, hands-on business environment.
Required Qualifications
- High school diploma or GED.
- Previous office, receptionist, administrative assistant, front desk, customer service office, accounting support, or similar experience.
- Ability to answer phones confidently and communicate professionally with customers, vendors, visitors, and team members.
- Proficiency with Microsoft Excel, including creating spreadsheets from scratch, entering and organizing data accurately, and preparing basic reports.
- Comfortable using Microsoft Office, email, online tools, and standard office technology.
- Comfortable using standard office equipment such as phones, printers, scanners, copiers, and related office tools.
- Strong attention to detail and ability to complete tasks accurately.
- Ability to manage multiple small tasks throughout the day.
- Ability to learn quickly, ask good questions, take notes, remember routines, and become independent after training.
- Ability to follow established processes while also noticing problems and taking initiative when something needs attention.
- Reliable attendance and punctuality.
- Professional, friendly, and assertive communication style.
- Ability to maintain confidentiality and use good judgment.
- Valid driver’s license for occasional local errands.
Strongly Preferred Qualifications
- At least 2 years of relevant office, administrative, receptionist, customer service office, accounting support, or similar experience.
- Experience with accounts payable, accounts receivable, invoices, customer statements, payment records, or customer payment follow-up.
- Experience creating reports, trackers, lists, or organized summaries in Excel.
- Experience with applicant tracking systems, SmartRecruiters, CRM systems, or similar online platforms.
- Experience scheduling interviews, appointments, meetings, or customer follow-ups.
- Experience working in an agriculture, manufacturing, equipment, parts, service, or family-owned business environment.
- Experience with QuickBooks, accounting software, ERP systems, CRM systems, or other business software.
Preferred, But Not Required
- Basic bookkeeping or accounting knowledge.
- Customer account management experience.
- Recruiting or HR administrative support experience.
- Experience troubleshooting basic office equipment issues.
- Familiarity with agricultural equipment, parts, service departments, or shop/office environments.
Job Type:
- Full Time
- On-site position
Compensation:
- Wage range: $16.00 – $18.00 per hour, depending on experience
Hours/Work Week:
- This is a full-time, on-site position based in Giltner, Nebraska.
- Standard hours are generally Monday–Friday, 8:00 AM–5:00 PM. During peak business seasons, especially harvest season from approximately June through early November, the schedule may increase to around 50 hours per week, with Saturdays required as needed.
- Occasional flexibility may be needed based on business needs, customer needs, inventory periods, planting/harvest activity, or other busy seasons.
This is primarily an office position, but the role is not limited to sitting at a desk. The Office Assistant may occasionally need to:
- Handle mail, packages, documents, and office supplies.
- Walk around the office, shop, yard, or facility to deliver messages, documents, or items.
- Assist with deliveries, errands, filing, organizing, and practical office support tasks.
- Use office equipment such as phones, printers, scanners, copiers, and computers.
Benefits & Advantages:
Working at Bish is not just a job. It is an opportunity to develop your skills and further your career while working with a family-owned company in the agricultural equipment industry.
Note: Some benefits are only available at full-time status.
- Health Insurance Options
- Health Insurance Savings Plan Options
- Dental Insurance Options
- Vision Insurance Options
- Disability Insurance Options
- Paid Holidays
- Paid Time Off
- Company Matched 401(k) Program
- Partner Discounts
- Small team environment
- Opportunity to learn and grow within the company
Competitive advantages of working at Bish Enterprises:
- Competitive wage
- Benefits include PTO, 401(k), and more
- Work on the forefront of the agricultural industry
- Small team environment with a family-owned company
- Consistent variety of work
- Opportunity for growth
- Supportive, hands-on team environment
As part of our hiring process, we ask all candidates to complete the form available at the link below.
https://form.jotform.com/260333648114048
For a complete job description, please visit our website at https://bishenterprise.com/job-descriptions
