We are looking for a French-speaking Contract & Payroll Agent to join our Shared Services Centre in Barcelona. In this role, you will be the operational backbone for our interim management and freelance sectors, ensuring the legal and financial integrity of our partnerships across Europe.
Acting as the primary link between candidates, clients, and internal departments, you will combine high-level contract expertise with a service-oriented mindset. Your work directly impacts the accuracy of payroll and invoicing while ensuring the business remains compliant with complex labor regulations.
Your Responsibilities and Impact:
Contract Lifecycle Management: Lead the full contract lifecycle for contractors and freelancers, with a specialized focus on Interim Management.
Documentation & Compliance: Prepare, review, and manage contracts, ensuring all legal documentation, work permits, and certifications are accurate and up to date.
Data Integrity: Create and maintain candidate and client master data in ERP systems to ensure seamless timesheet processing, invoicing, and reconciliation.
Contractor Onboarding: Act as a specialist guide for contractors, assisting them with portal navigation, pay slips, and invoicing procedures.
Financial Operations: Handle client invoicing, portal uploads, reconciliation of receivables, and management of self-billing processes.
Dispute Resolution: Identify and resolve invoice discrepancies by collaborating closely with finance and collections teams.
Consulting & Support: Provide accurate and timely responses to complex queries from candidates, clients, and internal consultants.
Business Intelligence: Generate essential reports regarding contracts, invoices, and reconciliation data to support business decisions.
Cross-Functional Collaboration: Partner with recruitment, payroll, finance, and legal teams to ensure fluid operations.
Skills and Qualifications Needed:
Language Skills: Fluency in French and English is essential; Spanish or other EU languages are a plus.
Professional Experience: 1–3 years of experience in contract management, payroll, recruitment, or middle/back-office operations.
Regional Knowledge: Solid understanding of the French labor law and administrative landscape (URSSAF, CPAM, and France Travail).
Technical Proficiency: Strong Excel skills and familiarity with ERP tools such as Salesforce, Oracle, or similar.
Soft Skills: Exceptional attention to detail, a solution-oriented mindset, and the ability to manage deadlines under pressure.
Mindset: A proactive team player who can also work independently and take initiative.
What’s in it for you?
Location: Barcelona (Dynamic, international environment with 40+ nationalities).
Contract: Permanent, full-time.
Package: Competitive salary plus benefits (meal vouchers, pension plan, life insurance).
Growth: Significant career development opportunities within an international Shared Services Centre.
Start Date: ASAP
Job details are sourced from the employer's original posting.
Open job postingAbout the company
Are you already experienced in interacting with Customers? Do you like to help a variety of people while contributing to a project in industrial technology in an international company? Are you interested in living in a vibrant city which different cultures, excellent food and beautiful beaches? Then don´t hesitate to check out our client´s new job opportunity. Your responsibilities and impact working as a Customer Satisfaction expert  will be: Support of new/existing customers Close cooperation with the sales, application engineers as well as the engineering department Quotation processing: checking and recording queries, coordinating customer-specific tooling solutions with the specialist departments and field service, commercial quotation preparation, preparing and submitting quotations to the customer, following up on open quotations in collaboration Order processing: checking and recording of sales documents with the help of the shared service team, coordination of customer-specific tooling solutions with the specialist departments and field service, dispatch of order confirmations, invoices and, if necessary, drawings, management of open orders Complaint management CRM Support of sales promotion activities (promotion, campaign, end of quarter) Digital document management and filing according to standardized, predefined criteria Responsibility for customer satisfaction in general (SLI)