Process Owner: Procure to Pay
We are searching for an experienced Process Owner: Procure to Pay at our Grayston Drive Sandton facility.
Primary Duties and Responsibilities:
Job Purpose:
The Process Owner – Procure to Pay owns the end-to-end process design and drive change initiatives related to system, process and policy, including involvement in the delivery of the change initiatives as part of a transformation program and a steady state Business As Usual (BAU) specific to the Procure to Pay functionality
Key Responsibilities:
Business Process Activities
- The Main Modules under the responsibility of Procure to Pay includes but is not limited to Procurement, Inventory Management, Accounts Payables.
- This role will be part of a process owner team responsible for driving and delivering sustainable, streamlined processes with exceptional controls.
- The key emphasis of this role will be to drive standardization and accountability by building strong working relationships with stakeholders and ensuring service delivery in accordance to defined SLA’s/KPIs.
- Primarily responsible to standardize, automate, and optimize processes within the Procure to Pay team which includes all month end activities, statutory reporting, audits and compilation of financial statements
- Should ‘Own’ and “drive” the process design and drive the changes required from start to finish to make the new processes work according to modern best practice and Oracle Fusion ERP
- Authorize and oversee the system requirements by assessing utilisation of Oracle Fusion ERP Cloud functionality and work with Business leads to determine functionality applicable to business and assist with enhancement requirements
- Acting as a member of a Design Authority team to ensure that the process design is approved as meeting the needs of the business and the supporting system functionality
Accounts Management
- Responsible for supporting and owning the process for Procurement, Inventory Management, Accounts Payables. Modules within the Oracle Fusion Application.
- Depending on the solution evolvement, additional modules may fall under the scope of the process owner.
- The Process owner will be responsible for collaborating with other process owners within the other domains e.g. Order to Cash and Record to Report
Oracle Fusion ERP Process Flow
- Monitor Oracle Fusion ERP Cloud quarterly releases and work with Business to decide on what functionality should be adopted by business.
- Drive POC development on Oracle Fusion ERP to help Business resolve issues and/or driving strategic initiatives.
- Have a sound understanding on Oracle Fusion ERP Cloud Functionality in the Procure to Pay process flow
- Safeguard the Process and Solution Design signed off during rollouts to other Entities and Business Units
Business Requirements Gathering & Collaboration
- Gather business requirements and translate them into functional and technical requirements for improvement and enhancements to be implemented on Oracle Fusion ERP.
- Support appropriate changes or updates to policies and Standard Operating Procedures to enable the optimum process design on Oracle Fusion ERP
- Work with other process owners to ensure the process designs integrate.
- Secure buy in of key stakeholders and members of the relevant functions throughout all business units to the new process design.
Change Management
- Gather business requirements and translate them into functional and technical requirements for improvement and enhancements to be implemented on Oracle Fusion ERP.
- Support appropriate changes or updates to policies and Standard Operating Procedures to enable the optimum process design on Oracle Fusion ERP
- Work with other process owners to ensure the process designs integrate.
- Secure buy in of key stakeholders and members of the relevant functions throughout all business units to the new process design.
Governance and Compliance
- Drive accountability through process controls and by leveraging technology
- Manage relevant policies and procedures affecting processes
- Be a champion to drive standardization across key processes, entities and business units.
- Ensure compliance to internal and external regulations, procedures and accounting standards
- Ensure process workflows and documentation are properly maintained and up to date with the current processes
- Proactively mitigate risks and timely resolve escalated issues
Optimises Work Processes
- Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. For example, uses metrics and benchmarks to monitor accuracy and quality.
- Takes steps to make methods productive and efficient. Promptly and effectively addresses process breakdowns.
Stakeholder Expectation Management
- Works with full competence to identify potential stakeholders, analyze their expectations, and develop strategies for managing stakeholders and their expectations.
- Typically works without supervision and may provide technical guidance.
- Communications management plan, Expectation management, Relationship building, Managing relationships, Conflict resolution techniques, Conflict management
Self-Management
- Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained.
- Demonstrate consistent application of internal procedures.
- Plan and prioritise, demonstrating abilities to manage competing demands.
- Demonstrate abilities to anticipate and manage change.
- Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organizational needs
Education & Qualification :
- Qualification preferably with Major in Commerce, Computer Science or Project management preferable.
- 10-15 years of professional experience across functions within accounting and finance disciplines.
- Oracle Certifications in Oracle Fusion ERP Module in Procurement, Payables, Inventory Management preferable
- Detailed process understanding for the area of responsibility.
- 5-10 Years experience with Oracle ERP products preferably Oracle Fusion Cloud Applications.
- Understanding of other Oracle ERP Processes (Record to report, Order to Cash) and its impact on the Procure to Pay Process.Knowledge of best practice process and latest digital technology in area of responsibility.
- Knowledge of Accounting principles and its relation to ERP processes
- Experience managing large and complex projects and ensuring changes are embedded into business-as-usual processes.
- Experience in analysing and implementing enhancements and change requests as part of BAU
- The ability to build strong working relations with stakeholders, utilizing your influencing skills along with your change leadership expertise.Strong analytical and problem-solving skills.
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Our company provides equal employment opportunities (EE) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
