About Blue Trust:
For more than 45 years, Blue Trust advisors have applied biblical wisdom and technical expertise to help clients make wise financial decisions to experience clarity and confidence and leave a lasting legacy. With nearly $60 billion in assets under advisement, over 460 team members and a nationwide network of 19 offices, we offer comprehensive wealth management and trust services to more than 11,000 clients in all 50 states.
Position Overview:
The Office Coordinator at Blue Trust provides exceptional service to ensure visitors and staff are served in an efficient, friendly, and professional manner that supports and enhances our image as the corporate office of a professional financial services firm.
Please note that this role requires in-office presence Monday through Friday for approximately 30 hours per week. Typical hours are 9:00am-4:00pm EST, including a one-hour lunch break, with flexibility based on business needs. This role is not eligible for remote work.
While this position is currently structured as a 30 hour per week position, we are open to discussing a full-time schedule for a candidate whose skills and experience align with our broader business needs.
Principal Accountabilities:
Office Coordinator
- Answers multiple-line telephone promptly and professionally and maintains up-to-date phone list for National Office.
- Greets and directs guests in a warm, welcoming manner.
- Handles newspapers, mail, package delivery, and pick up process.
- Manages booking and preparation of shared conference rooms (set-up, presentation, coffee and beverage station maintenance, meal and/or snack service, etc.).
- Coordinates office services and manages vendor relationships (copiers, postage machine, phones, building management, etc.).
- Maintains common areas (breakroom, workroom, lobby, conference rooms, etc.) for appearance and cleanliness.
- Orders breakroom, office, printer supplies, etc. as necessary.
- Communicates with property management and various vendors to ensure office space is maintained attractively.
- Maintains, designs, and distributes electronic internal communications upon request.
- Supports planning and implementation of various events. Including but not limited to the Women's Initiative, Culture Committee activities such as National Office employee events, Holiday Parties, and others as needed.
- Prepares name plates and mailboxes for new National Office employees.
- Serves as a flexible, go-to resource for all National departments and the Manager, providing broad support with various tasks as needed.
- Execute the client welcome experience by preparing, assembling, and coordinating all New Client Welcome packages, including personalized letters.
Branding & Communications
- Manages inventory levels of books and office supplies.
- Reconciles and codes various invoices and helps team with expenses reports.
- Assists with various projects and tasks for the Marketing Team and Manager.
Other
- Approaches work, interactions and relationships in a manner consistent with the Company’s Core Values.
- Maintains the highest Compliance standards by adhering to the company's Human Resources guidelines, Compliance policies and procedures, professional designation standards, and industry's regulatory standards to mitigate risk to the company.
- Provides progressively complex administrative support.
- Displays ownership of the office environment by demonstrating initiative, attention to detail, and proactive problem solving.
- Other duties as assigned by Manager.
