Billing Specialist

Bodewell Group is seeking a full-time Billing Specialist to manage client billing and invoicing within our agency environment. This role is primarily responsible for preparing accurate and timely invoices in accordance with project budgets, client rates, and contract terms while partnering closely with project managers to ensure billing reflects work completed. The ideal candidate has experience in agency or professional services billing, exceptional attention to detail, strong Excel skills, and the ability to collaborate across teams. Experience with BigTime is a plus

About Bodewell Group

At Bodewell Group, progress starts with people.

We are a strategic engagement agency advancing the modern building blocks of society—water, energy, transportation, land and technology. Our 130+ team partners with public and private sector leaders to build understanding, align stakeholders and move complex initiatives forward, shaping the systems that communities rely on every day.

We invest in the best and brightest—innovative thinkers, strategic advisors and collaborative problem-solvers who are committed to enhancing human prosperity and quality of life for generations to come. Recognized as a Certified Great Place to Work (2025–2026), we foster a culture grounded in trust and shared purpose while creating space for balance, connection and a life outside of work.

If you want to do meaningful work that shapes communities and grow your career alongside people you trust, you’ll find your place at Bodewell.

Position:

Location and Travel: This person must be located in San Diego. Our offices operate on a hybrid schedule, with 3 days onsite in San Diego. Availability to work extended hours or weekends when project demands require.

Compensation:

The annual base amount for this position is dependent on several factors, including the candidate’s geographic location, experience, and qualifications. The annual base amount may be adjusted based on market conditions in the location where the employee resides.

A typical hourly base range for this role is: $25.00 - $35.00 - Non -Exempt (actual compensation may vary by location and will follow local regulations).

Key Responsibilities

Billing & Client Account Reconciliation

• Review client contracts and statements of work to understand billing terms, invoicing requirements, payment schedules, and other applicable conditions to ensure invoices are prepared in accordance with contractual obligations.
• Prepare accurate client invoices based on approved project budgets, hourly rates, and contractual requirements.
• Review and verify billing data, ensuring accuracy and consistency prior to invoice submission.
• Periodically audit time entries, billing rates, and billable expenses to support an accurate billing process.
• Partner with project managers to ensure invoices align with work completed and client agreements.
• Reconcile client accounts and resolve discrepancies in collaboration with internal teams.
• Receive, record, and post client payments within the accounting system.
• Monitor outstanding balances and assist with follow-up on past due invoices.
• Maintain accurate records of billing transactions and related client communications.

Reporting & Analysis

• Generate reports on invoice status, accounts receivable aging, and project billing metrics.
• Reconcile the accounts receivable subledger to the general ledger and investigate variances as needed.
• Identify opportunities to improve billing accuracy, efficiency, and process compliance.
• Support month-end and year-end close activities and related financial reporting.