Duties & Responsibilities:
- Follow standard operating procedures within the Department to facilitate efficient and accurate processing of invoices and payments.
- Assist with developing, recommending, and implementing system and procedural changes to improve the Accounts Payable process.
- Obtain approval, code for payment, and perform data entry of all invoices/requisitions to ensure timely payment.
- Process and distribute Accounts Payable checks and ACH payments.
- Reconcile assigned balance sheet accounts to include Accounts Payable and bank accounts.
- Serve as the Administrator for Bank Credit Card relationship.
- Review all vendor statements and research and resolve outstanding issues.
- Maintain the accuracy and integrity of databases to ensure accurate remittance information and IRS compliance.
- Maintain organized documentation of all Accounts Payable invoices and requisitions.
- Maintain and reconcile Financial Schedules monthly to the General Ledger.
- Prepare and post accurate journal entries as assigned.
- Process Annual 1099 reporting.
- Manage relationships between Accounts Payable and internal and external customers, including training on standard operating procedures.
- Process patient refund requests weekly.
- Assist with monthly expense account reconciliations.
- Prepare invoices for subleases.
Required Skills Abilities:
- Good customer service skills and ability to work with a diverse range of vendors, employees, and other stakeholders.
- Strong verbal and written communication skills, with the ability to effectively address inquiries, resolve issues, and proactively identify solutions involving vendors and internal personnel.
- Strong organizational and time-management skills, with strong attention to detail and the ability to prioritize and manage multiple tasks/deadlines.
- Ability to work as a collaborative team member, contribute to a productive work environment, and willing to assist colleagues as needed.
- Proficient in computers and business software applications, including word processing, databases, spreadsheets, and general ledger/accounting systems.
- Strong data-entry skills with speed and accuracy; proficiency with 10-key calculators and keyboarding is required.
- Professional demeanor, with ability to maintain confidentiality and handle sensitive financial and employee information appropriately.
- Proficient in Excel, including the ability to use spreadsheets effectively for accounts payable and financial recordkeeping activities.
Education & Experience:
- Associate degree in Business, Accounting, or related field. Will consider three years of direct Accounts Payable experience in lieu of a degree.
- Two years of work experience in a high-volume fast-paced office environment.
