Caldwell University invites applications for an Office Coordinator & Data Management Specialist (Title III/Grant-Funded). Reporting to the Director of Career Planning, the Office Coordinator & Data Management Specialist serves as the primary operational and data hub for the Office of Career Planning & Experiential Learning. This dual-role position manages the daily administrative functions of the office while serving as the lead database administrator for the university’s career services management platforms. The successful candidate ensures that student participation in internships, site visits, and writing interventions is accurately tracked, analyzed, and reported to maintain federal grant compliance and support institutional retention efforts.This position is grant-funded starting October 2026 through September 2031. Specific job duties include, but are not limited to:
Collect, input, and audit qualitative and quantitative data regarding student participation in experiential learning, industry site visits, and career-readiness workshops.
Generate regular monthly, semester-based, and annual reports on foundational Key Performance Indicators (KPIs), including internship completion rates, employer engagement metrics, and student "First-Destination" outcomes.
Maintain comprehensive digital files of student learning contracts, employer Memorandums of Understanding (MOUs), and career related resource materials
Work collaboratively with Career Planning team to provide logistical support for on-campus career fairs, presentations, networking events, and guest speaker series
Serve as the primary, professional point of contact for the office, welcoming students and directing them to appropriate resources
Requirements
Education: Bachelor’s degree in Business Administration, Information Systems, Education, or a related field required
Experience: 2+ years of professional experience in Higher Education preferred, office coordination, and data management
To apply:
Caldwell University is committed to recruiting and retaining faculty, staff and students who will further the traditions, goals and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic welcoming atmosphere.
Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.
Caldwell University offers a comprehensive benefit program to all full-time employees that includes:
Health Coverage: Medical insurance, dental insurance, and vision plan
Life Insurance: Employer-paid life insurance
Short-term and Long-term disability insurance
Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan
Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.
Tuition Remission: An attractive tuition remission policy for employees and their dependents
Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.
Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan and more
For details, go to https://www.caldwell.edu/hr/employee-benefits/
Caldwell University is an Equal Opportunity Employer.
Job details are sourced from the employer's original posting.
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A private Catholic university offering undergraduate and graduate degree programs across liberal arts, sciences, business, and professional fields.