Location: Ottawa
Employment Type: Full-Time, Permanent (Hybrid)
To be eligible for this role, you must have or be eligible to obtain a Government of Canada Reliability Status Screening (Canadian Citizen or Permanent Resident AND have resided in Canada for the last 5 consecutive years).
About the Role
The Proposal Manager is a critical growth leader at the center of our most strategic bids. Operating within our newly established AI‑Enabled Proposals Office, this role owns end‑to‑end proposal planning, orchestration, and submission, turning complex opportunity requirements into executable, winning strategies.
Partnering across Capture, Proposal Writing, SMEs, Finance, Recruitment, and executive stakeholders, you’ll drive accountability, governance, and delivery excellence. By combining disciplined bid leadership with AI‑enabled coordination and standardized tools, you’ll help elevate speed, quality, visibility, and win probability across our proposal portfolio.
Reasons to Work for Us
- Compensation structure that includes both base and bonus
- Competitive Health and Wellness benefits that start on your first day of employment
- 3 weeks of paid vacation plus 6 flex days
- Birthday day off
- 5 paid volunteer days per year
- Hybrid Working model - 3 days onsite (Monday, Tuesday, Thursday)
- Opportunities to develop your career and grow in Canada’s largest IT staffing company
- A commitment to learning – training, resources and tools provided to all employees
- High impact role that changes every day.
Job Responsibilities
Proposal Strategy & Leadership
- Lead the end-to-end proposal lifecycle from opportunity qualification through final submission
- Translate capture strategy and win themes into clear proposal plans and execution roadmaps
- Facilitate proposal kickoffs, storyboarding sessions, and color team reviews
- Ensure proposals are compliant, compelling, and aligned to client evaluation criteria
Project Management & Delivery Excellence
- Develop and manage proposal schedules, compliance matrices, and action logs
- Drive accountability across cross-functional contributors, including SMEs, solution leaders, pricing, and legal
- Manage multiple concurrent bids in a high-volume environment while meeting aggressive deadlines
AI-Enabled Proposal Management & Innovation
- Leverage AI-enabled proposal tools (e.g., Responsive, generative AI writing assistants) to improve efficiency, quality, and scalability
- Guide ethical, responsible, and effective use of AI-generated content, ensuring accuracy, relevance, and compliance
- Identify opportunities to automate manual proposal activities and improve reuse through intelligent content management
- Champion continuous improvement through adoption of emerging technologies and data-driven proposal insights
Content Oversight & Quality Assurance
- Shape proposal structure, executive summaries, and key narratives in partnership with the Proposal Writing CoE
- Ensure quality, consistency, and compliance across all proposal content
- Provide editorial direction and decision-making on high-impact or complex submissions
Stakeholder Collaboration & Enablement
- Partner closely with Business Development, Capture, and Content teams to align strategy and execution
- Act as the primary point of coordination for proposal-related activities and communication
- Support post-bid reviews to capture lessons learned and improve future performance
Experience & Education
Must-Have
- 3+ years of experience in proposal management, bid coordination, capture support, or a similar role in a deadline-driven environment.
- Experience leading complex, cross-functional proposal efforts with multiple contributors and competing priorities.
- Strong ability to interpret solicitation documents, build actionable plans, and manage compliant submissions.
- Comfort working with AI-enabled tools, proposal content systems, and standardized workflows.
- Strong communication, organization, risk management, and stakeholder facilitation skills.
Nice-to-Have
- Experience responding to public-sector or professional-services RFx opportunities.
- Familiarity with Responsive or similar proposal automation/content management platforms.
- Exposure to staffing, consulting, managed services, or solution-based bid environments.
- Formal education in Business, Communications, Marketing, English, or a related field.
Salary: $90,000 – $105,000 (commensurate with experience)
AI may be used in evaluating candidates.
About S.i. Systems
S.i. Systems is Canada’s largest professional staffing provider, working with many of Canada’s most prestigious organizations. With locations across Canada and a growing presence in the U.S., we have experienced over 20 years of rapid growth and continue to expand at an exciting pace. If this sounds like the right fit for you, apply today.
S.i. Systems is committed to fostering a positive and progressive workforce. We provide equitable treatment and accommodation to ensure barrier-free employment. If you require accommodation due to a disability, please contact Human Resources to ensure you can fully access and participate in our recruitment process.
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