Position: Human Resources Specialist
Reports to: Director of Human Resources
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Position Summary
The HR Specialist provides essential administrative support to the HR team across day-to-day operations and strategic initiatives. The role also oversees the visa and immigration process for the school and administration of employee benefit programs.
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Visa and Onboarding
- Coordinate all visa and immigration processes, ensuring compliance with Japanese immigration laws.
- Provide guidance and support to employees on visa renewals, residence permits, and work authorization.
- Support the successful onboarding of new hires through proactive communication, ensuring a smooth transition into their roles and the school community.
- Participate in the orientation and induction programs for new faculty and staff.
Benefits Administration
- Coordinate the administration of employee benefit programs, including health insurance, retirement pensions, and other applicable benefits.
- Assist in coordinating the faculty home-leave benefit (annual flight allowance) and commutation allowance.
- Support tracking employee leave records and processing related benefit claims.
- Facilitate the processing of workers’ compensation and other insurance-related claims.
HR Support
- Ensure employee records are accurately maintained and kept up to date in BambooHR.
- Assist the Director of HR with recruitment activities and background screenings.
- Support the logistics for the annual faculty/staff events.
- Support the offboarding process for departing faculty and staff.
- Help communicate and implement HR policies and procedures.
- Assist the team with HR reporting, compliance audits, and special projects.
- Perform other duties as delegated by the Director of HR.
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Required Qualifications & Skills
- Minimum 3 years of experience in HR, customer service, hospitality, service industries, or a related administrative role.
- Experience assisting with or resolving employee and customer inquiries and issues.
- Experience working in a school or educational setting is preferred.
- Demonstrated ability to manage project timelines, handle complex logistics, and work independently with strong organizational skills.
- Proficient in English and Japanese, both written and spoken
- Strong written and interpersonal communication skills for coordinating effectively across diverse teams.
Working Conditions & Benefits
- Competitive salary, highly generous leave scheme, and other benefits.
- Multicultural and dynamic working environment
