Responsible for preparations of accounts payable for Capital Vacation Resorts
* Temporary hire—2-3 Month period *
Principal Duties and Responsibilities
- Enter new vendors, process check request, process invoices, and debit memos
- Accurately maintain and file accounts payable paperwork for Capital Vacation resorts
- Maintain and process information from the assorted resorts to generate reports on the appropriate deadlines
- Resolve accounts payable issues with proper documentation
- Enter data information in the accounts payable module
- Notes payable tracking
- Maintain current W-9’s for vendors
- Maintain current certificates of insurance for vendors
- Research for vendors on payments and additional information requested
- Prepare and maintain spreadsheets for tracking information
- Correspondence with vendors, both verbally and written
- Assist in running reports to resolve payable issues
- Prepare system for preparation of yearly 1099’s in January including mailing 1099’s by January 31
- Follow up on 1099’s promptly
- All other duties as assigned
Job Requirements
Education, Essential Training / Certifications and Experience:
- High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities.
- Two years’ office experience in bookkeeping or accounting.
- Prior accounts payable experience is desirable.
- Minimum keyboarding of 40 wpm required.
- Timeshare or HOA experience preferred
Skills, Knowledge and Abilities:
- Knowledge of accounting, spreadsheet, and word processing software
- Proficient use of Microsoft Suite (Word, Excel, PowerPoint, etc.)
- Knowledge of Sage 500 desirable
- Data Entry Skills, Accounting
- Attention to Detail
- Ability to maintain confidentiality
- Excellent customer services
- Excellent verbal and written skills
- Ability to work independently with minimum supervision
