Executive Assistant (Temp to Hire)

Job Description:

Role Overview

Capstone is seeking a highly organized, proactive, and resourceful Executive Assistant to support a senior leader in a fast-paced, collaborative environment. This is a temp-to-perm opportunity, with the potential to transition into a permanent position based on performance and business needs.

This role requires strong judgment, exceptional attention to detail, and the ability to anticipate needs, manage competing priorities, and adapt quickly as schedules and business needs evolve.

As a trusted partner to your executives, you will help manage their day-to-day responsibilities, ensure meetings and projects run smoothly, and serve as a key point of coordination across the firm. Your ability to communicate effectively, exercise discretion, and stay one step ahead will be essential to keeping our leadership team organized, efficient, and focused on Capstone’s goals.

Key Responsibilities

• Executive Support and Calendar Management: Manage and prioritize complex calendars, coordinate meetings, resolve scheduling conflicts, and proactively anticipate changing priorities.

• Travel and Expenses: Arrange domestic and international travel, prepare detailed itineraries, and submit expense reports accurately and on time.

• Communication and Coordination: Manage correspondence and respond to requests on behalf of senior leaders with professionalism, sound judgment, and discretion.

• Meeting Preparation: Coordinate meeting logistics, including conference rooms, catering, and audiovisual needs. Prepare presentations, agendas, meeting notes, and other supporting materials as needed.

• Relationship Management: Build strong working relationships with executives, colleagues, and external stakeholders while maintaining a professional and service-oriented approach.

• Administrative Support: Partner with the Office Coordinator on day-to-day office operations, including supplies, lunches, mail distribution, and general administrative needs.

• Special Projects and Events: Support ad hoc projects, internal committees, team events, and other initiatives that contribute to the firm’s overall efficiency and success.

Preferred Qualifications

• Bachelor’s degree or equivalent professional experience.

• Previous experience providing administrative or executive support, ideally to multiple senior leaders in a fast-paced professional environment.

• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience with Zoom is preferred.

• Excellent organizational and time-management skills, with the ability to prioritize competing demands and meet deadlines.

• Exceptional attention to detail, follow-through, and problem-solving skills.

• Strong written and verbal communication skills, with the ability to interact professionally with colleagues and external stakeholders.

• A proactive, flexible, and solutions-oriented approach, with the ability to anticipate needs and work independently.

• High level of professionalism, discretion, and sound judgment when handling confidential information.

Work Environment and Benefits

This position is based in Capstone’s Washington, DC office. Our team works in the office Monday through Thursday, with the flexibility to work from home on Fridays.

Capstone offers a collaborative and inclusive environment that values initiative, continuous improvement, and an entrepreneurial, can-do spirit. We encourage our employees to bring their authentic selves to work, take ownership of their responsibilities, and contribute meaningfully to the firm’s success.

For candidates who transition to permanent employment, Capstone offers a competitive benefits package, including health, dental, and vision insurance, paid vacation, a travel stipend, and a 401(k) plan, subject to applicable eligibility requirements.

If you are proactive, highly organized, and enjoy helping senior leaders operate at their best, we would love to hear from you.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.