Business Process Admin Specialist

ZEISS is technology and innovation. Founded in Germany, in 1846, ZEISS is an internationally leading technology enterprise operating in the optics and optoelectronics industries across 50 countries.
As a company wholly owned by a foundation, ZEISS is committed to responsibility in all its activities. As a pioneer in scientific optics, it's employees across the globe continue to push the boundaries of what is possible. With a strong focus on quality and innovation, ZEISS creates value for its customers and helps shape new ways of seeing the world.

We’re looking for a Business Process Admin Specialist to join us in Lisbon within ZEISS Vision.

ZEISS Vision is a global leader in ophthalmic solutions, combining expertise in optics, technology, and innovation to improve the way people experience the world through better vision.

Your Role
The role of Business Process Admin Specialist will support the effective operation, standardisation, and continuous improvement of Product Stage Gate Processes (PSGP) and Technology Stage Gate Processes (TSGP). You will help ensure product development activities are structured, compliant, and efficiently managed across medical and non-medical device projects.

The role will involve:

• Supporting PSGP and TSGP facilitators with process coordination and operational activities
• Maintaining process documentation, SOPs, templates, checklists, and workflow materials
• Coordinating portfolio reviews, project updates, milestones, actions, and reporting
• Preparing documentation and presentations for management reviews, audits, and governance meetings
• Collaborating with Quality, Regulatory Affairs, R&D, Production, and other stakeholders to ensure compliant processes

Your Experience

• Bachelor’s degree in engineering, natural sciences, business administration, quality management, or similar
• 2–3 years’ experience in regulated or process-driven environments
• Experience with documentation management, process improvement, or project coordination
• Strong written and verbal communication skills with excellent attention to detail
• Ability to collaborate effectively with cross-functional and international teams
• It would be desirable if you had:
• Experience in medical devices, healthcare, optics, or manufacturing environments
• Knowledge of ISO 13485, MDR, FDA QSR, or quality management systems
• Experience with stage gate processes or controlled documentation systems

Your Benefits
If you join ZEISS, you will have access to a range of benefits, including:

• Working with innovative technologies that shape the future of vision solutions
• A collaborative and international working environment
• Opportunities for professional growth and development

Role Details
Location: Lisbon, Portugal
Working conditions: Hybrid working model

Apply now to take the next step in joining ZEISS, where you can push technological boundaries, shape markets and contribute to the advancement of society.

Your ZEISS Recruiting Team:

Hayley Lem