Applications accepted on an ongoing basis until position is filled.
Administrative Coordinator P/T
OUR PURPOSE
Catholic Charities of the Archdiocese of Denver has been serving Northern Colorado since 1927.
We serve tens of thousands of people each year in seven ministries: Marisol Services, Early Childhood Education, Shelter Services, Catholic Charities Housing, St. Raphael Counseling, Family, Kinship, and Senior Services; and Parish & Community Engagement.
Our employees are crucial to our success in achieving our mission to extend the healing ministry of Jesus Christ to the poor and those in need. Catholic Charities provides a work environment where self-motivated and mission driven individuals are recognized and rewarded.
Catholic Charities is an Equal Opportunity Employer. We are committed to welcoming applicants and program participants of all faiths; as well as an inclusive and welcoming environment for staff, volunteers, and program participants. Candidates who bring diversity to our team are encouraged to apply.
PURPOSE OF POSITION:
An Administrative Coordinator at Catholic Charities:
- Organizes office administrative operations and procedures such as supply orders, invoice tracking, database management, filing, and other administrative services as needed.
- Creates PowerPoints, fliers, signage and handouts as requested.
- In collaboration with Denver Shelter Leadership, edits policies and procedures, and other written materials as needed for Denver Shelters.
- Project coordination as assigned.
- Manages assigned databases (tech, employee phone logs & on/off boarding supplies) as well as data spreadsheets and lists in Teams and SharePoint.
- Manages Shelter Leadership calendars and schedules meetings, events and interviews as needed.
- Directs services such as computer, office equipment and vending machine maintenance and or repair.
- Works with IT to order technology and ensure our tech needs are met and maintained.
- Collaborates with external vendors to order goods such as signs, shirts, vests or other items as needed.
- Attends and participates in meetings as assigned, taking notes, maintaining the meeting files and coordinating of meetings.
- Purchasing and food delivery and set up/tear down for offsite meetings as needed.
- Performs the accounting and bookkeeping function for various accounts and submits reconciliations to Catholic Charities as needed. Develops methods for tracking special grant account expenditures and maintaining the budget utilizing the profit & loss sheets.
- Maintains professional ties with other service organizations/boards/committees for the benefit of the program.
- Transportation of IT equipment or other goods between facilities.
- Supports, promotes, and adheres to Catholic Charities’ vision, mission, values and Code of Ethics.
- Maintains confidentiality of client and agency information.
- Regular and predictable attendance.
OTHER DUTIES AND RESPONSIBILITIES
- Participates effectively as a team member through communication, cooperation, information sharing and problem solving.
- Participates in staff trainings as required.
- Participate in Division programming as appropriate.
- Any other tasks or duties as assigned.
