Administrative Assistant

Overview

Good Samaritan University Hospital is a 537- bed (including 100 nursing home beds) teaching hospital and a member of Catholic Health. With almost 900 physicians on staff, and a level II Trauma Center, we care for well over 100,000 patients annually across the south shore of Long Island. Our reputation for excellence is built on great choices and empowered leadership, and fosters a team that is focused on evidence based practice, continual learning and exceptional quality of care.

Job Details

We are seeking a dedicated and detail-oriented Administrative Assistant specializing in Food and Nutritional Services to support our department’s daily operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a comprehensive understanding of office management within a healthcare or food service environment. This role involves managing administrative tasks, coordinating communication, and ensuring smooth workflow in the food and nutritional services department.

Responsibilities:

• Answers phones in a timely, professional manner, and relays messages to appropriate personnel.
• Oversees schedules for the department management.
• Coordinates catering events for outside departments.
• Performs typing, copying, filing, faxing, and mailing of correspondence.
• Maintains the department policy and procedure binder.
• Maintains the intranet webpages.
• Assists in coordination of projects as assigned.
• Prepares check requests and purchase orders for invoices and reimbursements.
• Responsible for placing work orders upon request.
• Creates and maintains department forms.
• Assists in budget preparation and tracking.
• Prepares and maintains various reports & spreadsheets with employee, equipment, and financial information.
• Assists in the setup of newly hired employees.
• Collects, reviews, and submits payroll.

Requirements:

• High School diploma, equivalent or relative experience.
• Excellent communications, interpersonal, and organizational skills required
• Ability to multi-task
• Proficiency in MS office required
• Typing at least 30 wpm preferred
• Previous experience in Food and Nutritional Services highly preferred

Posted Salary Range

USD $25.00 - USD $42.00 /Hr.

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.