ABOUT THE ROLE
CountryPlace Mortgage, a leading nationwide personal property and mortgage lender headquartered in Plano, TX, is seeking a Payments Specialist II to join our Finance Team. This in-person role, based in our Plano, TX office, offers an exciting opportunity for an individual to develop analytical skills in a high-impact environment. The Payment Specialist II will work closely with various departments in a highly visible role, driving cross-functional collaboration. This position is a combined accounts payable and accounts receivable role and reports directly to the Controller.
ESSENTIAL DUTIES & RESPONSIBILITIES
Accounts Receivable
- Perform automated posting of daily ACH and lockbox payments in loan servicing system; reconcile 100% to bank deposit confirmations
- Perform daily manual posting of wire transfers, western union, coupon-less lockbox payments and all other payment types; reconcile 100% to bank deposit confirmations
- Use desktop check scanner to electronically deposit checks physically received at the home office and manage storage according the company policy
- Post ACH returns and NSF check reversals in loan servicing system and reconcile 100% to bank returns reporting
- Responsible for managing and applying prepaid dealer interest deposits
- Record accounting journal entries for all cash received that is other than loan servicing (e.g., vendor refunds)
- Record and manage remittance of payments received from customers where servicing has been released
- Process all deferral and supplemental payment programs in the loan servicing system and prepare related journal entries in the general ledger
- Credit customer accounts for interest on escrow and setup monthly wire transfer
- Post payments received from bankruptcy trustees and monitor for discrepancies in arrearage balances
- Regularly monitor unapplied funds balances and ensure all funds are applied at month-end
- Process charge adjustments in the commercial loan servicing system and assist the commercial servicing team with account research
Accounts Payable
- Monitor the accounts payable mailbox and create purchase orders for all duly authorized invoices/check requests, ensuring compliance with applicable disbursement policies
- Ensure that purchase orders are coded in accordance with department policy and generally accepted accounting principles
- Receive and invoice all purchase orders daily and ensure appropriate sign off by the Controller
- Print daily checks based on Controller sign-offs and distribute to business departments timely
- Process all void transactions in a timely manner including reissues and cancellations, always ensuring funds are still available at the bank
- On a weekly basis, clear out negative purchase orders for void transactions not resulting in reissues
- Approve all employee expense reports in accordance with company policy using the Emburse system
- Track insurance claim disbursements manually in the insurance claim log
- Monitor vendor statements to ensure that all accounts are paid current
- Assist Controller in review/allocation of doc prep charges that are billed in bulk monthly
- Charge customer accounts appropriately for all property preservation and legal invoices in accordance with instructions from customer service
- Management of accounts payable records, including invoice copies, check requests, and voided checks
- Enter all outgoing wire transfers in the banking module for release by the Controller (e.g., loan fundings, remittances, escrow wires)
- Enter all outgoing ACH transfer in the banking module for release by Controller (e.g., customer refunds)
- Consistently meets and exceeds individual, team and department objectives
- Perform other duties and special projects as assigned
POSITION REQUIREMENTS, CAPABILITIES & SKILLS
- Strong attention to detail with a high degree of accuracy
- Proven ability to identify, analyze, and resolve issues efficiently
- Highly organized with strong multi-tasking and time management skills
- Strong analytical and critical thinking abilities
- Effective decision-making, customer service and problem-solving skills
- Ability to prioritize efforts to achieve goals
- Ability to collaborate with individuals across all levels
- Consistently maintains a positive & professional demeanor
- Demonstrates urgency and a strong sense of ownership in all activities
- Self-motivated with the ability to work independently
MINIMUM QUALIFICATIONS
- 3+ years’ experience with accounts payable or accounts receivable required
- BA/BS degree in accounting or finance required
- Working knowledge of Microsoft Office
WE OFFER
- Competitive Salary
- Medical/Dental/Vision Insurance
- Paid Holidays
- 401K Match
- Generous PTO
- FSA/HSA Plans
- Life /Disability/Accidental Insurance and much more!
