General Summary
Provides administrative and secretarial support to the daily operations of the office.
Essential Duties and Responsibilities
- Schedule meetings and subcontractor site visits
- Attend Service Order meetings and prepare minutes to distribute as required
- Process base access requests for subcontractors
- Create Service Order documentation to include updating OMEE sheet and maintaining fund tracking sheet
- Setup new vendors and contractors as needed
- Schedule system outages and coordinate outages with appropriate parties
- Process subcontractor payments and manage invoices
- Prepare and provide required reports via various software systems and MS Office suite
- Serve as liaison with government contacts as well as for Facilities Maintenance Department (FMD) revisions
- Other duties as assigned
Knowledge, Experience and Skill Requirements
- At least two (2) years’ prior office administrative experience
- Experience with Microsoft Word, Excel, Outlook and MS Project
- Strong organizational skills
- Experience using telephones, fax machines, copy machines, scanners and printers
Physical, Environmental and Sensory Requirements
- Work environment is a typical office setting
- Physical demands include intermittent sitting, standing, and walking, and occasional bending reaching and lifting
- Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc. but generally not to the point of being disagreeable
This job description is subject to change by the employer as the needs of the employer and requirements of the job change.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
