Part-Time Accounts Payable Coordinator

Reporting to the CFO & Controller, the Accounts Payable Coordinator is responsible for managing and coordinating the processing of invoices and payments owed by the College to its vendors and suppliers. This role ensures that all payments are accurate, timely, and compliant with College policies, while maintaining organized financial records and supporting month-end close processes. This position requires attention to detail, higher level conceptual skills, relentless pursuit of knowledge and intellectual curiosity.

The successful candidate must possess strong analytical, organizational, and interpersonal skills. Accounts Payable Oversee the end-to-end operations of the accounts payable process, including invoice processing, payment runs, and expense report management. Ensure all payments are processed accurately, in a timely manner, and in compliance with College policies and regulatory requirements. Review vendor statements to College records for accuracy.

Assist in the development and enforcement of accounts payable policies and procedures. Vendor Management Resolve vendor issues, (escalating when needed), discrepancies, or disputes effectively and professionally. Ensure accurate vendor records, including banking information and tax documents (e.g., W-9s). Compliance & Internal Control Monitor internal controls to safeguard College assets and prevent fraud. Assist Business Office leaders to ensure compliance with tax regulations, including sales/use tax and 1099 reporting requirements.

Collaborate with auditors to support audit requests and to ensure accuracy and compliance. Process Improvement and Technology Utilization Identify and implement opportunities for process automation and efficiency improvements within the AP workflow. Other Promote an environment of collaboration, transparency, approachability, and support.