Accounting & Billing Assistant – Accounts Payable

Accounting & Billing Assistant – Accounts Payable

Job Title:   Accounting & Billing Assistant – Accounts Payable

Department:   Finance

Reports To:   Justine Kuna, AP Manager

Location:   Onsite – Pakistan Office

Job Type:   Full-Time

Salary:   $700 – $1,080 USD/month

About Chai Vision

Chai Vision is a fast-growing eCommerce company managing a portfolio of direct-to-consumer (DTC) brands across high-impact categories—from fitness and wellness to home goods, pet care, children’s products, outdoor products, kitchen essentials, and supplements. We scale rapidly on platforms like Shopify, Amazon, and TikTok Shop through a data-driven, community-first approach and a relentless focus on product-market fit.

The organization is driven by a data-informed approach to growth, disciplined operational execution, and a commitment to delivering high-quality products and customer experiences at scale. Chai Vision continues to invest in expanding its omnichannel sales strategy and retail presence worldwide, offering team members the opportunity to contribute within a fast-paced, performance-oriented organization focused on sustainable growth and long-term value creation.

Role Summary

The Accounting & Billing Assistant supports the Accounts Payable division by processing invoices, assisting with billing activities, and maintaining accurate financial records. This role ensures that vendor payments, billing documentation, and financial entries are handled efficiently and accurately, contributing to smooth AP operations and compliance with accounting standards.

Working closely with the AP Manager and the broader Finance team, this role is central to keeping vendor relationships and billing cycles running on time, with minimal discrepancies and strong documentation across every step of the process.

What You’ll Do

Invoice & Billing Execution

• Support vendor invoice processing and ensure accuracy in records
• Assist with billing activities, ensuring invoices are properly issued and tracked
• Maintain accurate financial entries in accounting systems such as QuickBooks
• Process payments and assist in billing documentation on a daily basis

Issue Resolution & Oversight

• Identify issues or discrepancies in invoices or billing records and escalate to the AP Manager
• Support reconciliations and billing cycle activities on a weekly basis
• Contribute to month-end close by ensuring billing records are updated and accurate
• Assist the AP Manager with compliance reporting and audits on a quarterly basis

Team Collaboration

• Partner with the AP Manager and reconciliation staff to align entries
• Coordinate with vendors and internal teams to resolve invoice or billing issues
• Communicate proactively with the Operations team on vendor and transaction support

Tool & Data Ownership

• Support maintenance of AP data in QuickBooks
• Ensure billing and accounting documentation is up-to-date in reporting tools
• Maintain organized, accurate records to support timely audits and reconciliations

Who You Are

• You are detail-oriented, organized, and reliable
• You are skilled at multitasking across billing and accounting activities
• You are proficient with accounting systems, spreadsheets, and record-keeping
• You are a strong communicator who collaborates effectively with vendors and internal teams
• You are proactive in problem-solving and committed to accurate, timely work

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field (or equivalent practical experience)
• 1-2+ years of experience in accounts payable, billing, or general accounting support
• Proficiency with QuickBooks or similar accounting software
• Strong Excel/Google Sheets skills and high attention to detail

Tools You’ll Use

QuickBooks · Google Workspace (Sheets & Docs) · Microsoft Excel/Word · Microsoft Teams

Why Work With Us

• Competitive salary and performance-based growth
• Work in a fast-growing global eCommerce company with real ownership
• Collaborative, high-energy environment where ideas become action
• Opportunity to build and lead systems that drive company-wide impact
• Holiday and birthday gifts — we celebrate our people
• Real room to grow as we scale

If you thrive in a fast-paced, data-driven environment and want to make a real impact at a growing eCommerce company, you’ll love working here!