Job Name:Staff Support Specialist
Location: Wahiawa, Hawaii
Remote Work: No
Shift Work: No
Required Clearance: TS/SCI with POLYGRAPH
Position Type: Pending additional funding
DESCRIPTION: The Staff Support Specialist assists the Government leadership in supporting resource management requirements.
RESPONSIBILITIES:
- Coordinate and track all visit requests and requirements
- Enter visitor request information into database within 1 business day
- Develop Visit Agenda and coordinate/schedule meetings and briefings
- Assist in managing Registrar actions
- Receive and distribute actions from external organizations
- Collect and document funding requirements and continually update/validate requirements
- Establish and update email alias distribution lists
- Track accountable materials and property
- Coordinate Government leadership meetings to include scheduling rooms, inviting participants, distributing read-ahead materials and providing meeting minutes
- Ensure action requirements and suspense dates are captured and communicated to required offices
- Receive and consolidate input from different offices for leadership concurrence; send action responses
- Maintain roster of Government personnel for recall purposes
- Assist in identifying supply requirements
- Receive supply orders and manage distribution and storage
- Assist the Government in communicating the Government’s Communications Strategy to facilitate information flow throughout organization to include budget and manager issues
- Plan and coordinate events with local businesses, councils, and/or schools attended by personnel
- Document all work flows/processes (i.e. SOP)
- Receive and distribute actions from external organizations
- Attend/facilitate all project meetings
- Develop visit agenda for VIPs
- Coordinate, enter, and track all VIP visit request information and requirements into existing database
- Draft and maintain a Standard Operating Procedures (SOP) for Government functional administrative processes to include process automation
- Meet Skill Level 2 on Microsoft Outlook, Word, Excel and PowerPoint
MINIMUM REQUIREMENTS:- A current & active Top Secret/SCI clearance and polygraph required
- An Associate’s Degree from an accredited college or university (Two (2) additional years of relevant experience may substitute for an Associate's degree)
- At least two (2) year’s experience supporting senior level staff processes and functions.
- Two (2) year’s experience in the Intelligence Community (IC).
- One (1) year experience processing travel requests in accordance with Joint Travel Regulations.
Chopine Analytic Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, any other non-merit factor, or any other characteristic protected by law.
