Position Start date: September 15, 2026
Position End date: One year Term, with a possibility of contract renewal
Job Summary:
This position is classified as an Independent Contractor and not an employee of the institution and will operate independently.
Job responsibilities:
Recruitment and Onboarding Support:
- Assist with posting job openings, screening resumes, and scheduling interviews.
- Coordinate communication with candidates and ensure a positive candidate experience.
- Maintain applicant tracking system (ATS) and ensure all records are up to date.
- Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems).
- Coordinate with various departments to ensure new staff have necessary equipment and access.
Employee Records Management:
- Maintain and update staff records, including personal information, Time off, and Job details.
- Ensure compliance with HR policies and procedures regarding record keeping.
Benefits Administration:
- Assist employees with inquiries regarding benefits and enrollment processes.
- Support annual open enrollment process and communicate benefit changes to employees.
- Inform Payroll about adding or terminating benefits.
Administrative Support:
- Manage HR department calendars, schedule meetings, and coordinate events.
- Assist with processing payroll and maintaining accurate payroll records.
- Answering all internal and external HR-related queries and requests
Payroll
- Assisting with payroll and contractors' payments
- Assist with the issue of ROE and reimbursement of expenses.
- Conducting audits of HR programs such as payroll, benefits, L&D, etc
Qualifications Minimum Qualification:
A bachelor’s degree in human resources or a related field and a minimum of 1 or 2 years of relevant experience in HR and payroll work.
Preferred Qualifications:
- Knowledge of current employment legislation and BC Employment requirements.
- Knowledge of using QuickBooks
- Positive attitude, and approachable with a friendly, self-confident nature
- Attention to detail when reviewing written documents and following up on important dates
- Ability to handle sensitive information with professionalism and in a diplomatic way.
- Skilled in time management and organization techniques
- Skilled communicator, both verbal and in writing
- Knowledge of Microsoft Word, Outlook, Teams and intermediate knowledge of Microsoft Excel
- Experience with HR analytics and human resources metrics
