Administrative Specialist

Shift: 7am-430 pm

Job Type: 4 month contract to possible perm

Pay rate: $14-$16/hr
Someone detail-oriented, familiar with accounting and distribution practices
FOCUS on the following skills:
• Works with accounts payable, purchasing and Hospital departments in resolving problems resulting from discrepancies between material acquisition and vendor invoicing to ensure proper payment of Hospital invoices in a timely manner.
• Maintains a working knowledge of materials management auditing systems in relationship to Purchasing, Accounts Payable, and Receiving.
• Contact vendors as necessary regarding overages, shortages and damages and other related to stock and non-stock issues.
• Assist Department Director with all office duties, special projects, takes meeting minutes, and brings suggestions and new ideas for the department.
• Provide documentation when necessary to solve future problems.
• Assist receiving department with any discrepancy on processing their receipts.
GENERAL SUMMARY:

• Supports department leadership and staff through the performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.
• Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

KNOWLEDGE AND SKILLS REQUIRED:

• Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases
• Filing skills
• Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
• Ability to easily grasp complex situations
• Ability to work independently and as a team member, as well as accept direction
• Ability to communicate appropriately with all levels of staff and guests
• Ability to pass FH standard clerical skills test

EDUCATION AND EXPERIENCE REQUIRED:

• 3 years of experience in office/secretarial work, OR
• Associates degree in secretarial science or business AND 1 year of experience in office/secretarial work

EDUCATION AND EXPERIENCE PREFERRED:

• 4 years of secretarial experience in fast-paced environment
• Associates degree in secretarial science or business

All your information will be kept confidential according to EEO guidelines.