JOB TYPE: Temporary / Temp-to-hire
LOCATION: Houston, TX
SCHEDULE: Full-Time
DESCRIPTION
The Office Administrator is a temporary position with the potential to become a full-time, permanent position based on business needs and performance. This role is relied upon to complete a variety of tasks in support of the Houston office and shop and coordinate with the Canadian Administrator.
QUALIFICATION/REQUIREMENTS/EDUCATION
- 2+ years of general office administrative experience.
- Industry-related experience preferred but not required.
- Dependable and reliable with attendance.
- Highly motivated with the ability to prioritize workloads and deliver results.
- Positive attitude, high degree of personal accountability and endless curiosity.
- Outstanding communication, interpersonal & diplomacy skills.
- Willingness to learn and ability to work well within a collaborative team.
- Excellent communicator.
- Intermediate proficiency with the following software: Word, Excel, PowerPoint, Outlook and feel comfortable working with Social media applications.
- Experience with MS Dynamics, ReQlogic an asset.
DUTIES AND RESPONSIBILITIES
(include the following, however, other duties may apply)
- Supporting managers as needed.
- Arrange crew accommodations for US employees.
- Rental and mileage tracking.
- Inventory management support.
- Accounts payable support.
- Purchase Order support.
- Organizing/maintaining timesheet database and providing biweekly field timesheets summary for payroll.
- Assisting with organizing and ordering promotional items.
- Coordinating and helping with conferences.
- Welcoming visitors, processing mail, and receiving deliveries.
- Ordering and arranging maintenance of office supplies, furniture, and equipment.
- Updating and proof-reading policies and manuals.
- Understanding of and compliance with all company safety rules and policies.
- Representing Opla and its core values.
- Other duties as assigned.
