Municipal Court Clerk

SUMMARY

Maintains all court records, assists defendants and citizens  at the court service window, via telephone, and through mail and email.  Ensures compliance with all court orders, state/local laws, and city policies. Advises the defendant of their rights regarding their citations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Prepares, organizes, and verifies docket of cases to be called.

2. Primary staff member responsible for working at the court service window, serves as secondary staff member to inbound phone calls.

3. Records case disposition, court orders, and arrangement for payment of court fines and fees.  Collects court fees or fines and records amounts collected by working the court service window.

4. Processes requests for the driver safety course through correspondence.

5. Advises defendants of their rights regarding their citations and assists defendants and citizens via telephone and at the court  service window.

6. Monitors compliance with court orders and takes necessary steps for sanctions when non-compliance occurs concerning defendants that requested the driver safety course.

7. Performs computer data entry and imports electronic citations into the Municipal Court software and verifies the entry for accuracy.  Processes the driver’s license check through the State of Texas database to ensure accuracy.

8. Responsible for scanning all driver safety course documents, court forms, correspondence, and closed documents into the court software.

9. Processes weekly delinquent citations by notifying defendants through the mail.

10. Stock office supplies at the front counter as well as paper for the printer and copier.

11. May perform other assignments and handle special projects as required.

12. Regular and timely attendance is required, as well as, the ability to get along with others in a professional and cordial manner.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Desired: Municipal Court experience.  Cashier/teller experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and in small group situations to defendants, citizens, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

• Must possess a valid Texas Driver’s License.
• Must be bondable.
• Must successfully complete a Criminal Justice Information Services (CJIS) fingerprint-based background check and maintain eligibility for CJIS access. Due to CJIS requirements related to access to criminal justice information, disqualifying factors may include felony convictions, felony deferred adjudication, Class A or Class B misdemeanor deferred adjudication, Class B misdemeanor convictions, an open arrest for any criminal offense (felony or misdemeanor), and convictions involving family violence.

PREFERRED QUALIFICATIONS

• Current Texas Municipal Court Clerk Certification Level 1.
• Membership in the Texas Court Clerks Association.
• Fluency in Spanish.

SPECIALIZED KSA'S

• Must have demonstrated knowledge of use and application of computer software relevant to the position.  Must have working knowledge and be familiar with modern office equipment.
• Must have demonstrated skill to operate a 10-key calculator.
• Must have strong organizational skills.
• Keyboarding/typing skills..
• Must be able to work effectively individually as well as within a team environment.
• Must be able to maintain mental focus during work activities.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and high, precarious places.  The noise level in the work environment is usually moderate.