Position Summary
The Fiscal Manager is responsible for the fiscal operations of the Mayor’s Office of Education, including budget development, financial reporting, and expenditure tracking. This position works with the operations manager to support payroll, timely vendor payments and procurement. The Fiscal Manager reports to the Deputy Chief Education Officer.
Budget development
Assist with the preparation of the department’s Operating Budget and Target Budget
Work with programs to develop spending plans for the fiscal year
Prepare department’s quarterly budget updates
Manage tracking and reporting of program performance measures
Expenditure Tracking and Reporting
Prepare monthly expenditure reports for all programs within the Mayor’s Office of Education, (Extended Day/Extended Year, Community Schools, Adult Education and Foster Grandparents Program).
Monitor expenditures for all programs and provide feedback on spending plans.
Petty cash reconciliation.
Payroll preparation
Prepare monthly payroll for Foster Grandparents Programs and serve as backup for other staff as needed.
Ensure timely payment of invoices
Work with operations manager to review invoices and submit payments for processing.
Contract monitoring
Work with program staff and DHS contract division to support contract compliance and ensure payments are submitted timely.
RFPs and procurement of services
Assist in development of RFPs, RFQs and small order procurements for consulting services and professional development.
Other Duties as Assigned
Required Competencies, Knowledge, Skills, and Abilities
Knowledge:
Accounting principles and practices
Microsoft Office Software
Exceptional Excel Skills
Familiarity with city systems (FAMIS and ACIS) recommended but not required
Skills:
Strong communication and problem solving
Strong organization skills and attention to detail
Abilities
Maintain accurate and complete financial records
Analyze and comprehend organizational and procedural problems and make recommendations
Create efficient financial processes and procedures
Establish and maintain effective working relationships with department staff.
Preferred Education and Experience
Bachelor’s degree in accounting, finance or business administration or comparable coursework.
Three years’ experience in budget, accounting or auditing at governmental agency or non-profit.
We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply.
TO APPLY: Interested candidates must submit a cover letter, resume and references.
Salary Range: $80,000 - $95,000
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*The successful candidate must be a city of Philadelphia resident within six months of hire
Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].
For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
Job details are sourced from the employer's original posting.
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