Part-Time Administrative Assistant

GENERAL POSITION SUMMARY:

This is an administrative and secretarial support position for the Starkville Bryan Field Municipal Airport. Work may  include customer service to visitors by greeting, welcoming, and directing them appropriately.   May be required to answer calls, direct calls to the appropriate staff and take messages when necessary.

ESSENTIAL JOB FUNCTIONS:

• Performs clerical duties including typing, filing, answering phone inquiries, contracts and various other items; Acts as receptionist and performs public relation functions with the public.
• Answers a multi-line phone system; screens and forwards telephone calls to appropriate staff members; greets and screens office visitors; records and relays messages and appointments as necessary to staff members; disseminates information via telephone, fax, email or in hard copy.
• Prepares, processes and maintains various calendars, records, correspondence, contracts, purchase requisitions and files and handles and distributes daily mail.
• Prepares and maintains departmental records, reports for meetings, notices, and other matters.
• Retrieves, opens and distributes departmental mail and prepares outgoing mail.
• Process paperwork for personnel actions for the department; monitor and maintain the department’s payroll; and process time sheets within the department. Manage all purchases within the department which ensure they include quotes, evaluating expenses, developing budgets, and submitting agenda items for board approval.

• Prepare deposits of fuel and hangar fees.

• Deliver collected funds to the City Hall after the deposit is completed

• Utilize a computer and applicable software, and standard office equipment while performing essential functions.
• Maintains safe and clean reception area.
• Require regular and prompt attendance plus the ability to work well with others and work well as a team.
• Assist in any other duties assigned.

 KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Knowledge of standard office practices and procedures.
• Knowledge of general municipal agency operations and organizations.
• Knowledge of computers and applicable software.
• Some knowledge of records management policies, procedures, and processes.

Skills and Abilities to:

• Ability to communicate, both orally and in writing.
• Ability to disseminate information in a timely and accurate manner.
• Ability to prioritize and organize work.
• Ability to work on multiple tasks at one time.
• Ability to interact with the public and provide information in a polite and efficient manner both in person and on the telephone.
• Ability to speak clearly and concisely on a telephone.

 EDUCATION AND/OR EXPERIENCE REQUIRED:

High school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or GED certificate issued by the appropriate state agency. Experience in performing secretarial and administrative assistance duties is recommended as well as proficiency in the utilization of a multi-line phone system.

Valid driver's license and good driving record is required.

PHYSICAL, MENTAL, & OTHER CAPABILITIES:

Work is primarily performed in an office environment.  Office work is essentially sedentary with occasional walking, bending, lifting or minimal physical activities. Work requires the physical ability to sit in confined seating for extended periods of time, Computer work requires manual dexterity. May be required to lift objects weighing up to 25 pounds without assistance.