Apply today in 2 quick steps!
To Apply: complete this 3-minute survey https://go.cultureindex.com/p/8U1T5orIne9 and "Apply" to submit your resume.
Summary
If you're the kind of person who finds satisfaction in a job done right — accurate, orderly, and dependable — the AP Accounting Clerk role at Quadrivium Services was built for you. This position keeps vendor accounts, payment processing, and financial records running smoothly and accurately behind the scenes, giving our affiliated companies the stability they need to focus on their mission. You'll thrive in a structured, predictable environment where precision and consistency matter every single day. For someone who takes pride in getting the details right, this is an opportunity to become a trusted, steady hand in a growing accounting team.
Qualification Requirements
To succeed in this job, an individual must satisfactorily perform all essential duties. The requirements below represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be provided for individuals with disabilities.
Company Benefits
Performance-based bonuses are available with tenure
Matching 401k
2 weeks of paid vacation time prorated
8 hours of paid volunteer time/year
10 Paid holidays
1 Floating Holiday
Tuition reimbursement
Professional development
Medical, Vision, Dental, Life insurance
Employee Assistance Program
Additional Information
Job Type: Full Time, Salary, Non-Exempt
Pay Rate: $35,000–$45,000
Reports to: Accounting Manager
Department: Accounting
Location: Home Office, 255 Air Tool Drive, Southern Pines, NC 28387
Travel: None
Minimum Qualifications
- High School Graduate required; Associate degree preferred
- Minimum of one year of previous experience in an accounting role
- Thorough knowledge of general accounting principles, including accounts receivable, accounts payable, and credit management
- Accurate data entry skills with strong attention to detail
- Outstanding organizational and time management skills
- Ability to maintain confidentiality
- Ability to read and interpret vendor invoices, purchase orders, credit terms, contracts, and operations manuals
- Ability to write clear procedures explaining specific tasks
- Solid math skills across whole numbers, fractions, and decimals
- Intermediate proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)
- Experience with cloud-based accounting software systems
- Knowledge of credit card processing and electronic payment systems
You'll Achieve:
- Payment Accuracy: Consistently hit 98% accuracy in payment posting and account reconciliation, month after month
- Timely Processing: Process customer payments within 24 hours of receipt and complete vendor payments without delay
- Clean Reconciliations: Complete monthly reconciliations by deadline, every time, with records that hold up to scrutiny
- Vendor Trust: Build and maintain positive, professional relationships with vendors through steady, reliable follow-through
- Organized Records: Maintain vendor files and AP documentation in a system that's clear, current, and easy to audit
- Compliance: Uphold company accounting policies and internal controls in every transaction you touch
- Problem Resolution: Follow up on failed payments and discrepancies methodically until records are accurate and issues are closed
- 1099 & Tax Accuracy: Keep end-of-year 1099 summaries and quarterly estimated tax payments accurate and on schedule
- Smooth Month-End Close: Support month-end and year-end closing procedures with dependable, detail-oriented work
Why You'll Excel in This Role:
- Mastery Through Repetition: A structured, predictable workflow lets you deepen your accounting skills and become the go-to expert on vendor accounts
- Stability You Can Count On: A steady, methodical environment with minimal disruption suits your natural patience and focus
- Clear Standards: Well-defined performance expectations mean you always know exactly what "doing it right" looks like
- Recognition for Precision: Your careful, accurate work is noticed and valued — quality is the standard here, not the exception
- Room to Refine Your Craft: Ongoing professional development and tuition reimbursement support your growth as an accounting professional
- Dependable Team Culture: Work alongside colleagues who share your commitment to doing things thoroughly and correctly
- Low-Drama Environment: A climate-controlled home office setting with reliable systems means fewer surprises and more focus
- Purposeful Impact: Every accurate entry and timely payment you process helps Quadrivium Services support its affiliated companies in equipping families and cultivating classical Christian education — your precision behind the scenes helps fulfill a mission that reaches homes and communities
Physical Demands
Ability to sit at a computer workstation for extended periods (up to 8 hours daily). Color vision is required for reviewing charts, graphs, and visual presentations. Ability to lift and carry up to 25 pounds occasionally.
Work Environment
Climate-controlled home office workspace with reliable high-speed internet required.
