Junior Payroll Specialist

Junior Payroll Specialist
Classical Conversations, Inc. — Quadrivium Services

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Summary

Are you someone who takes pride in getting the details right, every single time? Quadrivium Services is looking for a Junior Payroll Specialist who finds satisfaction in accuracy, structure, and dependable routine. In this role, you’ll process payroll data, verify time records, and maintain employee and contractor files with the kind of careful, consistent attention that keeps payroll running smoothly for the teams who support Classical Conversations’ mission. Working under the guidance of the Payroll Lead, you’ll follow established procedures, build real expertise in payroll and accounting practices, and become a trusted, steady presence your team can count on. This is a role where precision is valued and growth comes from mastering your craft.

Company Benefits

Performance-based bonuses are available with tenure
Matching 401k
2 weeks of paid vacation time prorated
8 hours of paid volunteer time/year
10 Paid holidays
1 Floating Holiday
Tuition reimbursement
Professional development
Medical, Vision, Dental, Life insurance
Employee Assistance Program

Additional Information

Job Type: Full-Time, Salaried, Non-Exempt
Pay Rate: $34,400 - $43,000
Reports to: Payroll Lead
Department: Accounting
Location: Onsite at the Home Office, 255 Air Tool Drive, Southern Pines, NC 28387
Travel: None

Minimum Qualifications

• High school diploma or equivalent required

• No prior payroll experience required; related coursework or office experience is a plus

• Basic understanding of payroll or accounting concepts preferred

• Basic proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)

• Familiarity with data entry and record-keeping systems preferred

• Prior exposure to payroll or accounting software a plus

You’ll Achieve:

• Accurate Payroll Processing: Enter and update payroll and pay data for your assigned employee and contractor groups with precision that keeps every pay cycle running on schedule.

• Reliable Time Verification: Review employee time records before each pay cycle, catching discrepancies before they become problems.

• Clean Adjustments: Process routine payroll adjustments and corrections under supervisory review, building a track record of careful, dependable work.

• Organized Records: Maintain thorough, well-organized payroll and payment files and documentation that your team can rely on.

• Clear Reporting: Compile accurate payroll and payment reports for the Payroll Lead, supporting sound decision-making.

• Responsive Support: Answer routine pay questions from employees and contractors with patience and clarity, escalating complex issues appropriately.

• Thorough Year-End Prep: Prepare year-end payroll and payment documents with the diligence that makes review straightforward.

• Consistent Documentation: File and organize employee and contractor records, and log payroll transactions and adjustments methodically in the payroll/payment systems.

Why You’ll Excel in This Role:

• Structure You Can Trust: You’ll work within clear, established procedures — no guesswork, no chaos, just a steady, predictable rhythm.

• Mastery Through Repetition: The more payroll cycles you complete, the sharper your skills become — this role rewards patience and consistency with real expertise.

• Room to Grow Your Craft: With guidance from the Payroll Lead, you’ll deepen your understanding of payroll and accounting practices over time.

• Recognition for Precision: Your attention to detail and 99%+ accuracy won’t go unnoticed — this is a role where doing things right matters.

• A Dependable Team: You’ll be part of a small, steady team where your reliability is valued and depended on.

• Confidentiality and Trust: You’ll be trusted with sensitive employee and contractor information, a responsibility that reflects your integrity and discretion.

• Low-Drama Environment: Work is methodical and confined to normal business hours, with minimal pressure or disruption to your day.

• Purposeful Impact: Every payroll entry you process ensures that the people serving Classical Conversations families and advancing Christian classical education are paid accurately and on time — your quiet, careful work keeps the mission moving forward.

Physical Demands

Air-conditioned workspace with reliable high-speed internet. Ability to sit at a computer workstation for extended periods (up to 8 hours daily). Ability to review charts, graphs, and visual presentations, with or without reasonable accommodation. Ability to lift and carry up to 25 pounds occasionally. Reasonable accommodations may be provided for individuals with disabilities.

Work Environment

This is an onsite role based at the Home Office in Southern Pines, NC. The work is methodical, structured, and predictable, with minimal travel and little to no overtime expected.