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This position reports to:
Service Sales Manager
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Job Description: Sales Admin (Short-term Project – Install-Base Data Cleansing & Update)
For temporary / project-based role, focused on power equipment install-base master data. Suitable for job posting or internal referral.
Job Title
Sales Administrator (Short-term Project | Install-Base Data Management)
Location
Shanghai
Project Duration
Approx. 1–2 Months, adjustable based on workload. Full-time preferred.
Reporting to
Service Sales manager
Responsibilities
- Clean, complete, standardize, enter and update the install-base master database
- Power plant master data: owner name, plant name, location, unit number, installed capacity, commissioning date
- Equipment records: model, material number, serial number, supply scope, excitation / control system type.
- Cross-source data reconciliation: extract information from emails and input information from different sales
- Master file maintenance: update central Excel sheet following standard template, apply consistent naming convention (Chinese + English) to support filtering and PivotTable analysis.
- Ad-hoc data extraction: generate filtered install-base lists by owner, region or equipment model upon sales request. No quotation work, no direct customer interface.
- Progress tracking: highlight blockers and conduct regular quality check-ins.
Requirements
- Advanced Excel skills: VLOOKUP / XLOOKUP, PivotTable, filter, deduplication, conditional formatting and basic data validation. Bulk data processing capability is a plus.
- Meticulous and rigorous; high attention to codes, material numbers and serial numbers with low error tolerance. Experience in industrial equipment, power / automation or spare parts ledger management preferred.
- Able to read basic commercial documents including PO, and delivery slips; familiar with basic technical English terms.
- Good communication; proactively escalate ambiguities instead of guessing or filling data without confirmation.
- No proposal drafting, customer reception or business travel required.
Deliverables
- Standardized install-base master Excel ledger (aligned field definition)
- Exception log (missing / conflicting data for sales & customer validation)
- Well-structured archive folder with properly named supporting documents
Additional Notes
- This is a data-focused short-term project, not a permanent Sales Admin role. No sales KPIs.
- Onboarding package will be provided: existing template, field glossary and reference samples.
Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.
Ready to make an impact?
Apply today or visit https://www.abb.com to learn more about the impact of our solutions across the globe.
