Project Assistant

About Coastal Engineering

Coastal Engineering is a specialized VOSB marine construction firm delivering complex, high-quality waterfront and underwater infrastructure projects along the East Coast. We are driven by a commitment to innovation, safety, sustainability, and executional excellence.

Position Summary

We are seeking a Project Assistant to provide administrative, document control, and record-keeping support to Project Managers. This role helps keep project information accurate and organized, supports scheduling, coordinates basic equipment tracking and maintenance scheduling, and ensures project documentation and logs are completed in a timely manner for marine construction and diving projects.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers (PMs).
• Prepare and format project correspondence, reports, and spreadsheets.
• Assist with meeting coordination, agendas, and follow-up items.
• Enter and update project data in Unanet A/E, including labor, materials, and subcontract costs.
• Manage and track RFIs, submittals, and daily dive/field logs.
• Ensure documents are properly logged, distributed, filed, and archived according to company standards.
• Maintain organized electronic and/or hard-copy project files.
• Assist PMs with preparing and updating project schedules.
• Help coordinate internal and field resources for upcoming work.
• Track key milestones and provide reminders/updates to the project team.
• Assist in tracking project-related equipment and assets, including location and utilization.
• Help schedule routine maintenance and inspections in coordination with operations/maintenance staff.
• Maintain logs of equipment downtime, service history, and upcoming maintenance needs.
• Communicate equipment availability and maintenance windows to PMs and field personnel.