JOB SUMMARY
The ASSISTANT CONTROLLER will be responsible for supporting the Controller in managing the organization's accounting operations, financial reporting, internal controls, compliance activities, budgeting processes, and financial analysis. This position assists in ensuring the accuracy and integrity of financial records while maintaining compliance with Generally Accepted Accounting Principles (GAAP), company policies, and regulatory requirements. This position will also have an emphasis on cash reporting and accounts payable.
JOB DUTIES AND RESPONSIBILITIES:
- ASSIST in overseeing daily accounting operations, with main emphasis on cash and accounts payable.
- MANAGE daily cash positioning across company bank accounts, ensuring adequate liquidity for operating needs, payroll, debt service, and other obligations.
- PREPARE and MAINTAIN short- and medium-term cash flow forecasts, identifying expected cash needs, surpluses, and potential liquidity constraints.
- ANALYZE actual cash activity versus forecast, explain significant variances, and improve forecasting accuracy.
- DIRECT the accounts payable function as part of the broader accounting organization, establishing policies and internal controls that ensure the integrity, accuracy, and timeliness of disbursements across all entities
- OVERSEE the prepaid expense schedule/amortization process across all entities
- ENSURE prepaid expenditures are properly identified, capitalized and recorded in accordance with GAAP.
- REVIEW monthly amortization schedules to ensure accuracy and completeness
- OVERSEE reconciliation of prepaid asset subledgers to the general ledger
- ENSURE prepaid-related entries are completed accurately and timely as part of the month close process.
- SUPPORT the preparation of monthly, quarterly, and annual financial statements and management reports.
- REVIEW intercompany transactions monthly and ensure balances are reconciled and discrepancies are resolved; assist in ensuring payments of allocated expenses are paid timely when possible.
- ASSIST with month-end and year-end closing processes to ensure timely and accurate reporting.
- REVIEW journal entries, account reconciliations, and financial transactions for accuracy and compliance.
- SUPPORT budgeting, forecasting, and financial planning activities.
- ASSIST in developing and maintaining internal controls to safeguard company assets and ensure financial integrity.
- MONITOR compliance with accounting standards, company policies, tax regulations, and reporting requirements.
- COORDINATE audit activities and serve as a liaison with external auditors, tax professionals, and regulatory agencies.
- ANALYZE financial data and provide recommendations to improve operational and financial performance.
- SUPPORT cash flow management, banking activities, and financial reporting requirements.
- ASSIST with the implementation and maintenance of accounting systems, ERP platforms, and financial reporting tools.
- DEVELOP and document accounting procedures, workflows, and best practices.
- PROVIDE leadership, training, and support to accounting staff as assigned.
- ASSIST with acquisition integrations, due diligence activities, and special financial projects as needed.
- IDENTIFY opportunities for process improvements and operational efficiencies within the accounting function.
- PREPARE financial analyses, schedules, and executive reports for management review.
- MAINTAIN confidentiality of financial, employee, customer, and company information.
- PERFORMS OTHER ESSENTIAL DUTIES AS ASSIGNED.
EQUIPMENT OPERATED:
General office equipment (fax machine, copier, desk phone, scanner)
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of Generally Accepted Accounting Principles (GAAP) and financial reporting standards.
- Knowledge of accounting operations, including accounts payable, accounts receivable, payroll, fixed assets, and general ledger functions.
- Knowledge of internal controls, auditing practices, and financial compliance requirements.
- Knowledge of budgeting, forecasting, cash flow management, and financial analysis techniques.
- Ability to analyze financial information and identify trends, discrepancies, and opportunities for improvement.
- Ability to prepare, review, and interpret complex financial reports and statements accurately and timely.
- Ability to maintain confidentiality and exercise sound professional judgment when handling sensitive financial information.
- Ability to interpret and apply accounting regulations, company policies, and financial procedures effectively.
- Ability to collaborate with executives, department managers, auditors, vendors, and external stakeholders.
- Ability to identify process inefficiencies and implement effective solutions that improve financial operations and internal controls.
- Skilled in accounting and financial analysis.
- Skilled in Microsoft Excel and spreadsheet management.
- Skilled in financial reporting and reconciliation.
- Skilled in written and verbal communication as well as presentations.
MINIMUM QUALIFICATIONS:
Bachelor's degree in Accounting, Finance, Business Administration, or related field required
Three (3) to Five (5) years of progressive accounting experience
Strong knowledge of GAAP, financial reporting, and accounting principles
Experience with month-end close, financial statement preparation, and account reconciliations
Advanced proficiency in Microsoft Excel and accounting software systems
PREFERRED QUALIFICATIONS
Certified Public Accountant (CPA)
Supervisory experience
Master's degree in Accounting, Finance, or Business Administration
Experience with ERP systems and financial reporting platforms
Experience in construction, manufacturing, service, healthcare, or multi-location organizations
SPECIAL QUALIFICATIONS
Must pass a criminal background check
Must be able to lift 15 pounds occasionally
Must be AGILE. The ability to hold yourself and others Accountable, have a personal Growth mindset, ability to act with Integrity, ability to demonstrate Leadership attributes to motivate and support coworkers, and practice Everyday Improvement.
WORK CONDITIONS:
Works in a heated and cooled office environment
The above describes the general content and requirements for this job. It is not intended to be an all inclusive list of duties, responsibilities, or requirements.
