School Counseling Department Administrative Assistant I - Georgia Connections Academy

School Summary:

Georgia Connections Academy is a tuition-free, full-time virtual school for students in grades K-12 throughout Georgia.  The school is authorized by the Georgia Charter Schools Commission and governed by an independent Board of Directors, with a mission to maximize academic achievement for students who are seeking other academic options.  The school is operated by Georgia Connections Academy, a nonprofit corporation, through a contract with Connections Academy of Georgia, LLC, to provide its educational program and other services. Connections Academy, a division of Connections Education, is accredited by Cognia, (formerly known as AdvancED), and GACA is accredited by the Southern Association of Colleges & Schools Council on Accreditation and School Improvement.

Position Summary and Responsibilities:

Working from the office in Duluth, GA, the Administrative Assistant is a 12-month employee that is responsible for supporting the Executive Assistant, the Student Services Operational Coordinator and the School Counseling Department with core administrative tasks, including communication, data entry, report generation, large scale mailing projects, student record management and other duties as assigned.  This position is vital to ensuring that the School Counseling and Social Work team can provide a data-driven comprehensive counseling program that nurtures and promotes the personal, social, career, and academic success of every student.

Responsibilities:

• Effective written and verbal communication with parents, students, staff, and others.
• Enter, review and update student information in online student information systems, ensuring accurately and completeness.
• Maintain and manage student records in accordance with school policies and applicable requirements, including transcripts, 504 documentation, discipline histories, enrollment records, and other confidential student documentation.
• Familiarity with record transcription, school-level promotion, and graduation requirements is needed to assist with records requests and management.
• Review, organize, update, and reconcile student records across multiple systems, ensuring records are accurate, complete, appropriately documented, and available to authorized staff when needed
• Generate reports and prepare documents for department and district-wide mail merge projects.
• Assist with department newsletter, communications and website updates.
• Support school-wide events and programs such as graduation and school testing.
• Attend virtual and in-person department, school or district meetings as required.
• Additional duties as assigned.

Requirements:

• Bachelor's degree strongly preferred
• 2-4 years of working in a school or office setting required
• Proficiency with both Microsoft Office tools such as Excel and Google Suite as well as web-based applications is essential.
• Familiarity with information management systems, as well as on-line design and publishing tools.
• Knowledge of expense reports
• Ability to multitask in a fast-paced team environment
• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Ability to handle sensitive and confidential information
• Ability to work remotely if necessary
• May require occasional overnight travel
• Must be able to use a personal electronic device and an email address for two-step authentication