Lead Fleet Mechanic

Job Summary

The Lead Fleet Mechanic is responsible for overseeing the daily operations, maintenance, and management of the company’s vehicle fleet. This role combines fleet planning and coordination with hands-on vehicle maintenance and repair. The position ensures vehicles are safe, operational, compliant with regulatory requirements, and efficiently managed to minimize downtime and control costs.

Key Responsibilities

Fleet Operations Management

· Develop and implement fleet policies and procedures to ensure effective management and compliance with regulatory requirements.

· Monitor and manage the overall performance, efficiency, and availability of the fleet.

· Coordinate with other departments to ensure fleet requirements and operational needs are met.

Vehicle Acquisition and Disposal

· Plan and oversee the acquisition of new vehicles, including selecting vendors, negotiating terms, and managing the procurement process.

· Manage vehicle disposal and replacement strategies to optimize fleet composition and financial performance.

Maintenance and Repairs

· Develop and manage maintenance schedules and track vehicle service history.

· Perform routine maintenance such as oil changes, brake checks, tire rotations, and fluid replacements.

· Diagnose and repair mechanical and electrical issues, including engines, transmissions, suspension systems, and other critical components.

· Oversee and coordinate routine maintenance, repairs, and inspections to keep all vehicles in good working condition.

· Collaborate with fleet staff and other personnel to address and resolve mechanical issues.

· Respond to emergency repair requests and provide on-site assistance when necessary.

Inspections, Safety, and Compliance

· Conduct thorough vehicle inspections to identify potential problems before they become serious issues.

· Ensure vehicles and fleet operations comply with company policies, manufacturer specifications, and local, state, and federal regulations, including safety and emissions requirements.

· Conduct regular safety audits and implement corrective actions as necessary.

· Maintain up-to-date records of vehicle registrations, insurance, and inspection certificates.

· Follow all safety protocols and guidelines to ensure a safe working environment.

Documentation and Fleet Records

· Maintain accurate records of repairs, maintenance, inspections, and vehicle service history.

· Document parts used, labor hours, and additional notes related to service.

· Utilize fleet management software to track vehicle performance, manage maintenance schedules, and generate reports.

· Implement and maintain GPS tracking systems and other technology to enhance fleet management.

Parts and Inventory Management

· Order and manage inventory of parts and supplies needed for vehicle repairs and maintenance.

· Monitor parts and material needs to support timely repairs and minimize vehicle downtime.

Budgeting and Cost Control

· Develop and manage the fleet budget, including fuel, maintenance, repairs, and insurance expenses.

· Analyze cost reports and identify opportunities for cost savings and efficiency improvements.

Team Leadership

· Supervise and manage fleet staff, including mechanics, drivers, and administrative personnel.

· Provide training and development opportunities to ensure staff remain knowledgeable and up-to-date with industry best practices.

Communication and Customer Service

· Communicate clearly with drivers, vendors, fleet personnel, and other departments regarding vehicle issues, repair timelines, and fleet needs.

· Address and resolve issues or concerns related to fleet operations from internal and external stakeholders.

· Provide excellent customer service and maintain effective working relationships with drivers, vendors, and other departments.