The Legal Assistant provides administrative and clerical support to the Legal Department and reports directly to the Legal Operations Lead. This position is intended for a current college student or recent graduate seeking foundational experience in the legal field. The role supports day-to-day legal operations through document preparation, file management, scheduling, and general administrative assistance while operating in a confidential, professional environment. Training will be provided.
- Provide general administrative and clerical support to attorneys and legal staff.
- Prepare, format, proofread, and distribute legal documents and correspondence.
- Organize, maintain, and update physical and electronic case files and records.
- Assist with data entry, filing, and document management.
- Answer incoming phone calls, manage emails, and handle internal and external inquiries.
- Schedule appointments, meetings, and other legal-related activities.
- Coordinate mail distribution, courier services, and office supplies for Legal Department.
- Support preparation of reports, memos, and other confidential documents.
- Assist with Legal Dashboard updates, invoice tracking, and expense reporting as assigned.
- Perform additional administrative duties and special projects as needed.
Education:
- High school diploma or equivalent required.
- Associates degree, current enrollment in a Bachelor's degree program, or recent graduation preferred, with interest in legal studies, business, or a related field.
Knowledge:
- Basic understanding of administrative office practices and procedures.
- Familiarity with legal terminology, court procedures, or document management systems is preferred but not required.
- Willingness to learn legal department processes and workflows.
- Prior office, clerical, or administrative experience preferred but not required.
- Basic administrative or customer service experience is beneficial.
- Ability to manage multiple tasks, prioritize responsibilities, and adapt in a fast-paced environment.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
- High attention to detail with strong proofreading skills.
- Ability to handle confidential and sensitive information with discretion.
- Ability to work collaboratively as part of a team while also completing tasks independently.
- Professional demeanor with a positive, service- oriented attitude.
- Impactful Work: Make a difference by helping businesses prepare for and recover from disasters.
- Collaborative Culture: Work alongside passionate, talented professionals in a fast-paced environment.
- Career Growth: Expand your skills and grow within a dynamic, industry-leading company.
- Competitive Compensation & Benefits: Enjoy a strong benefits package, including healthcare, retirement plans, and more.
