Position Summary & Objective
The Materials Coordinator manages the flow of materials within an organization. This role coordinates the receipt, storage, and distribution of materials to ensure timely availability for production or project needs. The Materials Coordinator works closely with suppliers, warehouse staff, and production teams to maintain optimal inventory levels, support production schedules, and minimize downtime.
Essential Functions Performed by the Position
- Monitors inventory levels to ensure adequate supply of materials while minimizing excess inventory.
- Conducts regular inventory counts and reconcile discrepancies.
- Maintains accurate inventory records using inventory management software.
- Coordinates the receipt of materials from suppliers, ensuring all deliveries are accurate and meet quality standards.
- Inspects incoming materials for damage or defects and handle any discrepancies with suppliers.
- Organizes and maintains the storage of materials in the warehouse or storage area in a manner that is safe, efficient, and easy to access.
- Coordinates the distribution of materials to production lines or project teams according to schedules and priorities. Ensures timely delivery of materials to support production or project deadlines.
- Communicates with suppliers to track orders, resolve issues, and maintain strong supplier relationships.
- Coordinates with procurement to ensure timely replenishment of materials.
- Maintains accurate records of material transactions, including receipts, transfers, and usage.
- Prepares reports on inventory levels, material usage, and supplier performance.
- Identifies opportunities to improve materials management processes and implement best practices.
- Participates in continuous improvement initiatives to enhance efficiency and reduce costs.
- Follows safety procedures to prevent accidents and injuries in the workplace.
- Works closely with production, procurement, and quality assurance teams to align materials management with overall operational goals.
- Support cross-functional projects and initiatives as needed.
Disclaimer
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
Position Qualifications
Education:
- High school diploma or equivalent work experience.
Experience:
- 1-3 years of experience in materials management, logistics, or a related field.
Certifications/Licenses:
- None.
Language Proficiency:
- Fluent in English.
Knowledge, Skills, and Abilities
- Must have previous knowledge & experience of arranging international shipping.
- Must have excellent written and verbal communication skills as the role is customer facing.
- Must have excellent computer skills and be familiar with MAS, Excel, and Export documentation packages.
- The ability to work accurately paying close attention to detail is essential.
- Must demonstrate the highest level of integrity, discretion, and confidentiality to be always exercised.
- Should possess a professional telephone manner.
- Should possess the ability to work to strict deadlines and priorities.
- Must have the ability to multitask, be self-motivated and able to work autonomously as well as in a team environment.
- Flexibility to accommodate an ever-changing working environment and demands placed upon it.
- Must be able to fit into a culture where teamwork, empowerment and dedication are of utmost importance.
Working Hours and Conditions
- Warehouse environment.
- Flexibility; willing to adapt to frequent changes.
Physical Characteristics and Demands
- Physical work environment requiring frequent standing, walking, and lifting of heavy items.
Travel Requirements
- Occasional local travel; less than 10%.
OpSec is an Equal Employment Opportunity organization. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. OpSec is committed to providing reasonable accommodations to individuals with disabilities
