HR/Administrative Assistant (Remote)

<p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Centre for Research on Energy and Clean Air is looking for an energetic, proactive, and detail-oriented candidate to join its team in a Finance, HR and Administration role.

The role

will support the smooth functioning of day-to-day financial, human resources, and administrative processes, working closely with internal teams and external partners across diverse geographies.</span></p><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Candidates should have 1–3 years of relevant experience in finance, HR, administration, or operations, preferably within the development sector.

The ideal candidate will have a good understanding of basic financial and administrative processes, including invoice processing, accounts payable and receivable, financial record-keeping, billing and payments, payroll coordination, and cash flow management.

The role

will also support key HR processes, including drafting and processing employment and service contracts, maintaining personnel records, and tracking annual leave.</span></p><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">The candidate should have strong organisational and coordination skills, excellent attention to detail, and the ability to maintain accurate records and handle financial and personnel information with discretion.

They should be comfortable working collaboratively with internal teams and external service providers, managing multiple priorities, and ensuring that processes are completed accurately and on time.</span></p><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#35416c;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">About CREA</span></p><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">The Centre for Research on Energy and Clean Air (CREA) is an independent research organisation focused on revealing the trends, causes, and health impacts, as well as the solutions to air pollution.

We use scientific data, research and evidence to support the efforts of governments, companies and campaigning organisations worldwide in their efforts to move towards clean energy and clean air. We believe that effective research and communication are the key to successful policies, investment decisions and advocacy efforts.</span></p><div><br></div><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Language

skills:

high level of fluency in English, and sufficient fluency in Finnish to handle practical administrative matters.</span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Education: bachelor’s degree or equivalent.</span></p><h3 dir="ltr" style="line-height:1.3800000000000001;margin-left: -0.1pt;text-indent: -0.1pt;margin-top:14pt;margin-bottom:4pt;padding:0pt 0pt 0pt 0.1pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Key Responsibilities</span></h3><div><br></div><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Support day-to-day finance operations, including processing invoices and assisting with accounts payable and receivable</span></p><div><br></div><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Help maintain accurate financial records and documentation</span></p><div><br></div><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Collaborate with internal teams to ensure smooth billing and </span><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">payment processes</span></p><div><br></div><p dir="ltr" style="line-height:1.3800000000000001;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">To  support monthly payroll processes with external partners</span></p><div><br></div><p dir="ltr" style="line-height:1.3800000000000001;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">To support cash flow management</span></p><div><br></div><p dir="ltr" style="line-height:1.3800000000000001;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Draft and process  employment and service contracts </span></p><div><br></div><p dir="ltr" style="line-height:1.3800000000000001;margin-top:0pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Keeping track of  annual leave days  and personnel records</span></p><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Your key competencies</span></p><p dir="ltr" style="line-height:1.3800000000000001;margin-top:12pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Proven experience</span><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;"> </span><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">in financial operations, preferably within a non-profit or international context</span></p><div><br></div><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">1–3 years of experience in finance, accounting, or a related field</span></p><div><br></div><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Basic understanding of financial processes such as invoicing, payments, and reconciliations</span></p><div><br></div><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Strong attention to detail and willingness to learn</span></p><div><br></div><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Organised and reliable, with the ability to manage multiple tasks</span></p><div><br></div><p dir="ltr" style="line-height:1.3800000000000001;margin-top:0pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Ability to work independently in a fully remote, global team</span></p><p dir="ltr" style="line-height:1.2;background-color:#ffffff;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Nice to have</span></p><p dir="ltr" style="line-height:1.3800000000000001;margin-top:12pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Experience in cloud-based accounting tools (Netvisor)</span></p><div><br></div><p dir="ltr" style="line-height:1.3800000000000001;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Experience in international payroll and multi-currency environments.</span></p><div><br></div><p dir="ltr" style="line-height:1.3800000000000001;margin-top:0pt;margin-bottom:0pt;"><span style="font-size:12pt;font-family:Avenir,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Understanding of Finnish bookkeeping rules and regulations </span></p><p dir="ltr" style="line-height:1.3800000000000001;margin-top:12pt;margin-bottom:12pt;"><span style="font-size:12pt;font-family:'Source Sans Pro',sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Please apply </span><a href="https://energyandcleanair.org/jobs/?jobId=jWFaQ4Zu1-E5" style="text-decoration:none;" rel="noreferrer"><span style="font-size:12pt;font-family:'Source Sans Pro',sans-serif;color:#1155cc;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">here</span></a><span style="font-size:12pt;font-family:'Source Sans Pro',sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;"> by 2nd September 2026 by submitting your CV and a motivation letter of no more than 200 words.</span></p>