Engagement Coordinator

COMPANY INFORMATION

Delta Dental of Minnesota is the largest regional provider of dental benefits, passionately serving over 7,000 Minnesota and North Dakota-based purchasing groups and 4.5 million members nationwide. We provide a work environment that engages each individual while encouraging growth and professional development. We are proud to be named a Top Workplace employer for several consecutive years and value our team members for building this reputation.

GENERAL SUMMARY

As an ally, liaison, and ambassador, the Engagement Coordinator will partner with the Executive Vice President, Chief Impact Officer to manage, and prioritize the constant, ever-changing events for internal and external initiatives. This position will support critical strategy components for engaging with internal and external audiences and stakeholders. The primary responsibilities of this role are to provide general administrative support as well as logistical coordination to ensure the success of engagement and event opportunities, and communications both internally and externally as needed.

This position will be with Stratacor, an affiliate of Delta Dental of Minnesota.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment authorization at this time.

ESSENTIAL FUNCTIONS

1. Support the Executive Vice President, Chief Impact Officer with monitoring and scheduling events, including preparatory and follow-up meetings that may apply.
2. Research, draft, and communicate communications to applicable stakeholders both internally and externally.
3. Responsible for making reservations (e.g., restaurants, catering, parking, accommodations, conference rooms, venues), event setup and take down, entertainment, gifts, A/V, transportation, decor, etc.
4. Assist in arranging calendars, meetings, travel, expense reports for the Executive Vice President, Chief Impact Officer; including registering for virtual and in-person events.
5. Responsible for filing, organizing and maintaining all supporting documentation for each business initiative.
6. Proofread communication materials and make suggestions/edits as necessary before seeking approval to finalize.
7. Develop and maintain an annual calendar of events.
8. Coordinate guest lists, menu selections, invitations, event communications, distribute tickets, manage RSVPs, and follow-up actions to ensure attendees are secured in advance.
9. Send notification of event to Corporate Security to ensure advance protocols are conducted, as needed.
10. Attend and provide support activities necessary for scheduled events, as requested.
11. Schedule and coordinate meetings and events that involve networking with community leaders.
12. Take event photos, file and organize photos, and provide to various stakeholders as requested.
13. Support and assist with executive initiatives such as team member survey(s), strategic plan, events (e.g., Voices of our community).
14. Prepare highly confidential materials, agendas, and presentations.
15. Other duties as assigned.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities and activities may change or be assigned at any time with or without notice.

KNOWLEDGE, SKILLS AND ABILITIES

Required:

1. Organizational skills with the ability to manage multiple projects, prioritize tasks, and meet deadlines.
2. Technology proficiency in social media platforms and Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook).
3. Excellent written and verbal communication skills, grammar, proofing, and interpersonal relationships.
4. Ability to take initiative and anticipate needs to complete tasks in a timely manner and coordinate multiple priorities in a busy environment.
5. Ability to maintain sensitive and confidential information.
6. Adaptable to potential changes in availability before or after core business hours.

EDUCATION AND EXPERIENCE

Required:

1. Bachelor's degree and/or equivalent work experience.
2. Four (4) years of work experience in an office setting
3. Administrative work experience

Preferred:

1. Project Management experience
2. Experience in community engagement, event planning, service industry, or related role.

WORK ENVIRONMENT/PHYSICAL DEMANDS

1. Travel Requirements: Minimal to Moderate
2. Weight Lifting Requirements: Up to 25 lbs.
3. Sedentary Work: Prolonged periods of time sitting at a desk while working on a computer

RELATIONSHIPS

1. Reports To: Executive Vice President, Chief Impact Officer
2. Directly Manages: None
3. Internal Relationships: Executive team, management team, team members, executive administration team, IT, Human Resources, Marketing, Sales & Account Management, Operations
4. External Relationships: Executive assistants, consultants, community leaders, customers

BENEFITS & COMPENSATION

Benefits for this position include medical, dental, vision, and life insurance; disability coverage, flexible spending plans, a 401(k) plan, Paid Time Off (PTO) and Holidays. Visit https://www.deltadentalmn.org/employee-benefit-packages for more information.

The starting salary range for this position is between $29.00 and $36.00 per hour. Salary offers will typically be made in the listed range. The Company takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including merit process and internal pay alignment when determining the salary for potential new team member's. In compliance with state and federal regulations, a potential new team member's salary history will not be used in compensation decisions.

EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)