Accounts Payable Manager

Location:

Corporate Office – Columbia, MO Full-Time | Exempt Reports To: VP of Financial Operations Why Crown Power & Equipment? At Crown Power & Equipment, we’re more than a dealership — we’re a trusted partner in the field. For over 33 years, we’ve delivered a full lineup of dependable outdoor power equipment and heavy machinery from leading brands like Case IH, Kubota, Vermeer, Grasshopper, Hustler, and Cub Cadet.

Our steady growth and loyal customer base are no accident — they’re the result of a team that puts service first and relationships at the heart of everything we do. Many of our employees — and customers — have been with us since day one, and we’re just getting started. Join a company with deep roots and a bright future — and grow with a team that values integrity, service, and success.

Position Overview

The Accounts Payable Manager is responsible for managing and maintaining accurate accounts payable functions for Crown Power & Equipment’s 12 locations . This position works closely with branch personnel, vendors, the Corporate Accounting team, and management to ensure invoices are accurately entered, properly coded, approved, and paid in a timely manner. The ideal candidate will have previous accounts payable experience , strong attention to detail, excellent organizational skills, and the ability to manage a high volume of invoices while meeting deadlines.

Experience with HBS or other industry-specific dealership software is preferred. This is a key Corporate Office position where accuracy, confidentiality, communication, and follow-through are essential. What You’ll Get: Benefits & Perks In addition to competitive wages, Crown Power & Equipment offers: Medical, Dental, Vision – 85% of employee-only premiums paid by Crown Power. Basic Life Insurance – $25,000 provided at no cost, with voluntary buy-up options.

Voluntary Benefits – Critical Illness, Accident, and Short-Term Disability. PTO – Paid time off accrues bi-weekly and is available immediately. Paid Holidays . 401(k) Plan – Eligible after 90 days with a company match up to 4% . Employee Discounts on products and services.

What You’ll Do:

Key Responsibilities

• Manage daily accounts payable operations for all 12 dealership locations .
• Receive, review, code, enter, and process vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receiving documents, statements, and other supporting documentation.
• Review invoices for appropriate approvals and account coding before processing for payment.
• Research and resolve invoice discrepancies, pricing differences, duplicate invoices, missing documentation, and receiving issues.
• Maintain accurate vendor records and assist with vendor account maintenance.
• Collect, review, and maintain current W-9 forms for vendors annually and as needed when vendor information changes.
• Manage 1099 reporting requirements, including preparation, reconciliation, and timely filing of annual 1099 forms.
• Manage company-wide corporate credit card administration, including card ordering, activation, credit limit maintenance, and transaction review.
• Monitor open accounts payable and follow up on invoices that require additional information or approval.
• Communicate professionally with vendors regarding invoices, payments, account questions, and discrepancies.
• Work closely with Parts, Service, Sales, and Management personnel at all locations to resolve invoice issues.
• Ensure invoices are properly assigned to the correct location, department, expense account, or inventory account.
• Assist with month-end closing activities, including reviewing outstanding invoices and ensuring expenses are recorded in the appropriate accounting period.
• Reconcile accounts payable records and assist with identifying and correcting discrepancies.
• Maintain organized electronic and/or physical records of invoices and supporting documentation.
• Assist with year-end accounting activities, vendor reporting, and audit requests.
• Maintain confidentiality of company financial information and vendor information.
• Create, update, and maintain spreadsheets and reports related to accounts payable and vendor activity.
• Assist with identifying process improvements to increase accuracy, efficiency, and consistency across all dealership locations.
• Learn and utilize HBS and other company systems to support accurate and efficient accounting operations.
• Adhere to all company policies, accounting procedures, and internal controls.
• Perform additional accounting and administrative duties as assigned.