Payroll Analyst

Payroll Specialist (1 year contract)
Luxembourg
Full-time
Hybrid

JOB SUMMARY

We’re seeking a detail-oriented Payroll Specialist to support end-to-end payroll delivery across EMEA, ensuring accurate, compliant, and on-time processing for a diverse employee population. In this role, you will manage multi-country payroll cycles, oversee key controls and reconciliations, and partner closely with in-country providers (ICPs) and internal stakeholders. You’ll also support payroll accounting activities and help maintain strong operational documentation and audit readiness. Experience with ADP Celergo and HRIS/payroll integrations (e.g., Oracle HCM) is highly valued.

KEY RESPONSIBILITIES

• Process and validate end-to-end monthly and/or fortnightly multi-country payroll cycles across EMEA, including off-cycle payments and retroactive adjustments.
• Perform gross-to-net validations, pre- and post-payroll checks, variance analysis, and payroll reconciliations to ensure accuracy and completeness.
  Ensure statutory compliance across assigned countries (tax, social security, pensions, benefits-in-kind) and coordinate year-end payroll activities and reporting.
• Partner with ADP Celergo and/or in-country providers to manage SLAs, resolve escalations, and drive root-cause fixes and continuous improvement.
• Validate HRIS/payroll interfaces and data flows (e.g., Oracle HCM) covering hires, terminations, transfers, and compensation changes.
• Manage employee and stakeholder payroll queries through a case management/helpdesk tool, meeting service levels and improving employee experience.
• Support payroll accounting deliverables including GL mapping, journal support, payroll account reconciliations, accrual inputs, and month-end close activities.
• Coordinate payroll funding and payment processes, including bank/payment files and statutory remittances, in partnership with Finance/Treasury.
• Maintain and improve SOPs, process maps, and control checklists to strengthen governance, audit readiness, and operational resilience.
• Contribute to projects such as country transitions, M&A integrations, system enhancements, and new market entries, tracking KPIs for timeliness and quality.

REQUIRED QUALIFICATIONS

• 4 years of processing payroll for multiple jurisdictions.
• Proficiency in Excel for reconciliations and analysis (e.g., pivots, lookups) with high attention to detail and data accuracy.
• Experience using a case management/helpdesk tool (e.g., ServiceNow or similar) to manage payroll queries and SLAs.
• Strong stakeholder management and communication skills across time zones, with discretion in handling sensitive data.

PREFERRED QUALIFICATIONS

• Experience supporting process improvement initiatives (Lean/Six Sigma or similar).
• Experience with additional HRIS environments (e.g., Workday) in a payroll-integrated setup.
  When applying for this role, please note that additional background checks may be carried out and an original of your criminal record (n*3) may be requested as evidence of integrity justified with regard to the specific needs of the position to be filled.

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