Performs the day-to-day activities of the accounts payable function.
Essential Duties/Responsibilities:
- Reviews invoices and related purchase orders and obtains appropriate approvals prior to vouching.
- Promptly and efficiently codes and posts payables batches; maintains vendor pending payables files.
- Prepares and completes voucher packages for weekly check runs.
- Maintains vendor files and updates vendor information by filing and entering status changes into accounting software to ensure vendor information is accurate and up to date.
- Maintains independent contractor information including current W-9’s, signed contracts, and proof of insurance.
- Ensures timely and accurate monthly closing of the accounts payable function; completes monthly account reconciliations related to accounts payable.
- Adheres to procedures and policies for accounts payable functions.
- Communicates with and builds effective relationships with assigned vendors.
- Processes quarterly Form 590 filings.
- Processes year end 1099’s and related filings.
- Assists with other projects as assigned.
Position Requirements:
- Strong work ethic and a positive attitude. Must be proactive and “get things done”. Professional and personable demeanor.
- Accounting degree or equivalent combination of education and experience required.
- One to three years accounts payable experience.
- Experience working with generally accepted accounting principles and accounting software.
- Proficient in Excel, Outlook, and Sage accounting products.
- Strong computer and business solutions software skills.
- Strong interpersonal and communication skills for interacting with vendors, management, and support personnel.
- Strong analytical and problem-solving skills.
- Attention to detail.
- Ability to interface with and satisfy the needs of diverse groups ranging from corporate to operations managers and staff.
