Executive Assistant
Location: Hybrid within Yulee, FL or Dover, DE locations
What makes us great
At the heart of our Company is a dedication to delivering energy that drives progress. We put people first, work to keep them safe and build trusting relationships.
Your role in our success:
Provides proactive, high-quality administrative support to a portfolio of approximately five to seven AVP- and VP-level officers while serving as back-up support for Senior Leadership Team (SLT) executives. The Executive Assistant protects leaders’ time, coordinates complex schedules and logistics, prepares leaders for meetings, and ensures confidential and time-sensitive matters are handled with sound judgment, discretion, accuracy, and follow-through. The role works closely with the Senior Executive Assistant and administrative support team to provide seamless coverage, consistent service, and coordinated support across the organization.
What you'll be working on:
- Prioritize complex calendars for five to seven assigned AVP/VP officers, including recurring meetings, cross-functional commitments, external appointments, and schedule changes; proactively identify conflicts and recommend solutions. Serve as back-up for SLT executive related tasks as delegated by Senior EA.
- Coordinate domestic travel and related logistics, including itineraries, transportation, lodging, meeting details, and changes; prepare and submit accurate expense reports in accordance with company requirements.
- Plan and coordinate internal and external meetings, including scheduling, agendas, materials, rooms or virtual platforms, catering, technology, attendee communications, and follow-up actions.
- Coordinate department and leadership events, site visits, team meetings, and special projects, partnering with Office Managers, Shared Services Administrators, Facilities, IT, and other internal resources as needed.
- Contribute to a consistent administrative support model by documenting procedures, sharing coverage information, supporting continuous improvement, and providing reliable cross-coverage during absences or periods of high demand.
- Serve as a trusted point of contact for assigned officers, employees, business partners, and external stakeholders; appropriately triage requests, resolve routine matters, and escalate issues requiring leader attention.
- Provide back-up administrative support for SLT executives as assigned, executing calendar, travel, expense, meeting, and event logistics in coordination with the Senior Executive Assistant and established service expectations.
- Maintain organized electronic records, calendars, and administrative files; handle sensitive business and personnel information with a high degree of confidentiality and discretion.
- Assist with departmental communications, recognition activities, onboarding logistics, and other team initiatives.
- Provide administrative assistance for enterprise events or special assignments based on business needs.
- Support process documentation, service tracking, and administrative metrics used to evaluate workload and service delivery.
- Participate in administrative team meetings, training, and knowledge-sharing activities.
- Perform other related duties as assigned.
Who you are:
- High school diploma or equivalent required. Associate degree in business administration, office administration, or a related field preferred.
- An equivalent combination of education and relevant experience may be considered.
- Minimum five years of progressively responsible administrative support experience, including experience supporting multiple senior leaders in a fast paced, complex environment.
- Experience providing executive-level back-up support preferred.
- Exercises independent judgment in prioritizing executive and organizational priorities.
- Determines appropriate responses to administrative and operational issues.
- Acts on behalf of assigned executives within established authority.
- Independently resolves issues and recommends solutions impacting executive effectiveness.
- Knowledge of executive-level administrative support, office operations, and business correspondence.
- Knowledge of calendar management, meeting coordination, travel arrangements, and expense reporting.Knowledge of records management, confidentiality requirements, and professional office practices.
- Proficient knowledge of Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
- Strong organizational, prioritization, and time management skills.
- Excellent written and verbal communication, proofreading, and customer service skills.
- Skilled in managing multiple priorities, solving problems, and maintaining attention to detail.
- Strong interpersonal and technology skills with the ability to build effective working relationships.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Ability to anticipate needs, adapt to changing priorities, and meet deadlines.
- Ability to coordinate activities across departments and support multiple leadership levels.
- Ability to provide accurate, responsive support while managing competing demands with minimal direction.
- Standard driver’s license
What’s in it for you? Joining the CUC team will get you:
- Competitive base salary
- Fantastic opportunities for career growth
- Cooperative, supportive and empowered team atmosphere
- Annual bonus and salary increase opportunities
- Monthly recognition events
- Endless wellness initiatives and community events
- Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
- Paid time off, holidays and a separate bank of sick time!
Chesapeake Utilities Corporation is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants with a disability that need assistance applying for a position may email [email protected]
