Office Manager / Executive Assistant

Curzon is seeking an Office Manager / Executive Assistant to become a key member of our team.  We’re looking for someone who has never met a process or procedure that can’t be improved, thrives on keeping the team on task and motivated, and can set priorities to multi task effectively.
Responsibilities:

• Serve as first point of contact at the office; answering the main phone line, opening mail, greeting guests, etc.
  
• Point person for temporary employee timesheets and processing payroll through our third party payroll provider
  
• Prepare client invoices and track accounts receivable
  
• Prepare and update daily, weekly and monthly reports
  
• Manage the candidate intake flow and onboard new employees
  
• Be the resident expert for company’s client and candidate database (Akkencloud)
  
• Prepare and update PowerPoint decks for account managers
  
• Purchase and organize office supplies
  
• Helps post jobs and schedule interviews, check references and assists with benefits administration
  
• Responsible for maintaining company filing system with an eye to evolving the office to paperless environment
  
• Serve as liaison with company vendors
  
• Provide administrative support to the team
  
• Provide thought leadership on key culture-creation initiatives throughout the organization
  
• Take on special projects as requested by the president/CEO.
  Absolute

Requirements:

• At least 2 years of providing high level office support, preferably in a start up environment.
  
• College degree preferred
  
• Basic familiarity with Quickbooks or other accounting software
  
• Demonstrates the highest level of confidentiality and discretion
  
• Knowledge of office management systems and procedures
  
• Excellent time management skills and ability to multitask and prioritize work
  
• Attention to detail and strong problem solving, organizational and planning skills
  
• Web and office technology savvy i.e. Skype, Dropbox, MS Office (especially Excel and PowerPoint), GoToMeeting
  
• High level of analytical, research, problem-solving, and organizational skills.
  
• A can-do attitude and belief that no task is too big or too small
  
• A genuine customer service mindset.
  
• Strong interpersonal, organizational, written and verbal communication skills
  
• Eligible to work in the United States
  Great to Have
  
• A genuine desire to be a difference maker
  
• Great sense of humor and the willingness to take on new projects
  
• A borderline compulsive desire to organize, develop and implement processes and procedures
  
• The desire to grow with our company

  All your information will be kept confidential according to EEO guidelines.