Role Overview
The Executive Assistant will provide high-level administrative and operational support to the Managing Director, helping manage priorities, coordinate key activities, and improve day-to-day efficiency.
This role requires someone highly organized, proactive, tech-savvy, and confident using tools such as ChatGPT, Claude, Canva, Microsoft Office, and automation platforms to streamline tasks, prepare documents, improve reporting, and support better decision-making.
✨ Why You’ll Love Working With Us
- Annual Bonus and Salary Reviews
- Comprehensive HMO + 1 free dependent
- 30 days paid leave (vacation, sick and wellness) - with cash conversion
- Real growth — workshops, training and clear career pathways
- Great culture — team events, employee fairs, and monthly games with exciting prizes
- Tenure rewards — milestone gifts at 1, 5 and 10 years
- 2 days weekly rest for a better work-life balance
Key Responsibilities
- Provide executive and administrative support to the Managing Director.
- Manage calendars, meetings, travel, correspondence, and daily priorities.
- Prepare meeting agendas, minutes, reports, presentations, and business documents.
- Support document control, contract coordination, project tracking, and follow-ups.
- Use ChatGPT, Claude, Canva, and Microsoft Office to improve drafting, reporting, workflows, and productivity.
- Assist with process improvement and automation-related initiatives.
- Coordinate with internal teams, external partners, and key stakeholders.
- Handle confidential information with professionalism and discretion.
What We're Looking For
- Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role.
- Strong experience supporting senior leaders, executives, or business owners.
- Strong administrative, organizational, multitasking, and problem-solving skills.
- Proficiency in ChatGPT, Claude, Canva, Microsoft Office, and digital productivity tools.
- Strong English communication skills, sound judgment, and ability to work independently.
- Proactive, adaptable, detail-oriented, and comfortable working in a fast-paced environment.
- Experience with Australian employers, logistics, document control, contracts, or project administration is an advantage.
- Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, morning shift)
About Cybalink Solutions
Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.
